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The 5 Best Printers For Small Business - Fall 2022 Reviews

Best Printers For Small Business

If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer can handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.

We've bought and tested over 130 printers, and below are our recommendations for the best small office printers you can buy. See our picks for the best all-in-one printers, the best home printers, and the best photo printers.

  1. Best Printer For Small Business

    The best printer for small business use we've tested is the Canon imageCLASS MF743Cdw. This bulky but well-built laser all-in-one printer has nearly every feature you'd need for your business. It has plenty of connectivity options, including Wi-Fi, USB, and Ethernet, and it's compatible with Canon's mobile app. Its high-resolution scanner has an automatic feeder to scan long, multi-page documents and can perform duplex scanning in a single pass. Although it takes a little longer than most printers to warm up, this model can complete large print jobs quickly, churning out 29 black or color pages per minute. Its toner cartridges yield around 3000 black and 2000 color prints, and you can further increase the yield with XL cartridges. It has decent color accuracy and isn't terrible for photo printing; however, if you need to print posters or photos and want the best quality, you're still better off with an inkjet model, and to that end, we recommend getting the Epson EcoTank Pro ET-5850.

    The Epson is an inkjet all-in-one, and as its name suggests, it has refillable ink tanks instead of cartridges. A full tank yields around 4900 black and 2500 color pages, making it a great choice for high-volume printing. Plus, the ink bottles are cheap, so your maintenance cost will remain low even if you print a lot. It prints around 25 black or color pages per minute and has a large 550-sheet input tray capacity. It doesn't have the best color accuracy, but printed photos still look good. The downside is that it requires more maintenance as the printheads can clog after extended use. Also, this model is significantly more expensive than the Canon.

    See our review

  2. Best Upper Mid-Range Printer For Small Business

    If your business only needs to print in black, you can save some money with a mid-range model, like the Canon imageCLASS MF445dw. This monochrome laser model can print many pages before you need to replace the toner cartridge, saving you a lot of money in the long run. It prints pretty quickly at 28 PPM, which is great if you're waiting on having your document in hand to continue with another task. It's very quick at printing single pages, too, even if the printer has been idle for a while. Its ADF-equipped scanner scans around 40 pages per minute and can scan double-sided in a single pass. Unfortunately, this model is currently hard to find at most retailers, though you might find it at some local stores. Alternatively, you can get the newer Canon imageCLASS MF455dw, which we haven't tested but expect to perform similarly.

    If color printing is a must, go with the HP OfficeJet Pro 9025e. It's an inkjet alternative because most color laser printers are typically more expensive, so if you want to stay around the same price range as the Canon, inkjet is the way to go. The HP is no slouch, though. You still get a well-built printer with a feature-rich scanner and plenty of connectivity options. It prints decently fast at 16 black or 14 color pages per minute and has a massive 500-sheet input tray capacity. The main drawbacks are that its black ink cartridge doesn't yield as many prints, and inkjet models require more maintenance.

    See our review

  3. Best Mid-Range Printer For Small Business

    If you still find the Canon imageCLASS MF445dw too expensive, check out the Brother MFC-L2710DW. It's also a monochrome laser all-in-one that prints very quickly. You still get plenty of connectivity options, including Wi-Fi, USB, and Ethernet, and it's compatible with Brother's mobile companion app. Its single toner cartridge yields almost 2000 prints before it runs out, and the cartridge is relatively cheap, so the cost-per-print is very low. It also accepts third-party toner, which might be even cheaper.

    The downside is that this printer doesn't have the drum unit built into the cartridge, so you'll have to replace the drum separately, resulting in more maintenance. The scanner scans up to nine pages per minute through the ADF and has optical character recognition (OCR) capability, allowing you to scan documents into text files so you can easily search for keywords or edit the text.

    See our review

  4. Best Budget Printer For Small Business

    Our best budget printer for small business use is the Brother HL-L2370DW. It's also a monochrome laser model, but it's print-only, meaning it doesn't have a scanner. Its toner cartridge yields around 1200 prints, there are XL cartridges available, and it accepts third-party toner, which might help save some money. It prints up to 35 pages per minute and can perform double-sided printing automatically. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service. It's a fairly compact printer, so it'll fit easily into small offices.

    If you sometimes need the ability to print color photos, a color inkjet alternative is the Brother MFC-J4335DW. It's slightly more expensive than the HL-L2370DW, but for the price increase, you get an ADF-equipped scanner, color printing, and better black page yield. There are some compromises; however, as it doesn't print as quickly, and like most inkjet printers, it requires more maintenance.

    See our review

  5. Best Wide-Format Printer For Small Business

    If you need a wide-format printer to print posters, we recommend the HP OfficeJet Pro 7740. It has two input trays with a 500-sheet total input capacity and both support sheets up to 11.7" x 17" in size. It prints at a decent speed, so you can get your large-format prints out without waiting long. Its regular ink cartridges yield over 1000 black and 600 color pages in standard Letter format, and there are higher-yield cartridges available that'll last even longer. It has a large 11" x 17" flatbed scanner with an ADF and can scan double-sided documents in a single pass.

    It prints detailed pictures with decent color accuracy. However, it struggles with blues, so prints with lots of sky or ocean could look noticeably off. You can connect to the printer via Wi-Fi, USB, or Ethernet, and you can print directly off a USB drive or via its mobile companion app.

    See our review

Notable Mentions

  • HP Color LaserJet Pro MFP M479fdw: The HP Color LaserJet Pro MFP M479fdw is a good alternative to the Canon imageCLASS MF743Cdw if you want faster scanning speed. However, it has a slower printing speed, its toner cartridges yield fewer prints, and is significantly more expensive. See our review
  • Epson EcoTank Pro ET-5180: The Epson EcoTank Pro ET-5180 is a good alternative to the Epson EcoTank Pro ET-5850, with significantly better page yields. However, it prints much slower and is harder to find due to low availability. See our review
  • Brother MFC-L2750DW: The Brother MFC-L2750DW is better than the Brother MFC-L2710DW, with higher page yields, a cheaper cost-per-print, and a duplex-scanning automatic document feeder. However, it's hard to find it available at a reasonable price at most retailers at the time of writing. See our review
  • Canon PIXMA G7020: The Canon PIXMA G7020 is a good alternative to the HP OfficeJet Pro 9025e if you want better page yields. However, its scanner doesn't support duplex scanning, and it prints much slower. See our review

Recent Updates

  1. Aug 30, 2022: Restructured article to better match user expectations. Replaced the HP Color LaserJet Pro MFP M479fdw as the top pick because Canon is cheaper and performs nearly as well. Removed the Epson EcoTank Pro ET-5850 as a main pick. Added the Brother HL-L2370 as a budget pick.

  2. Jun 23, 2022: Minor structure change. Replaced the Canon imageCLASS MF743Cdw with the HP Color LaserJet Pro MFP M479fdw because the Canon is discontinued and hard to find. Replaced the Canon MAXIFY GX7020 with Epson EcoTank Pro ET-5850 because the Canon is discontinued. Removed the Brother MFC-J4335DW and the 'Best Budget Printer' category.

  3. Apr 26, 2022: Added the HP OfficeJet Pro 7740 as the 'Best Wide-Format' pick. Verified availability and accuracy of picks.

  4. Feb 21, 2022: Removed HP OfficeJet 9025 since it's discontinued. No changes to main picks.

  5. Dec 23, 2021: Made the Canon imageCLASS MF743Cdw 'Best Laser' and the Canon MAXIFY GX7020 'Best Inkjet'. Verified availability and accuracy of picks and updated text for clarity.

All Reviews

Our recommendations above are what we think are currently the best small office printers you can buy. We factor in the price, feedback from our visitors, and availability.

If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.