If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've bought and tested over 125 printers, and below are our recommendations for the best small business printer you can buy. See our picks for the best all-in-one printers, the best home printers, and the best photo printers.
The best printer for small business use we've tested is the HP Color LaserJet Pro MFP M479fdw. This color laser model has nearly everything you need to run your business: tons of scanner features, a high page yield, and fast printing speed. It feels well built, with a design allowing easy access to the toner cartridge and paper jams, making maintenance tasks as painless as possible. The scanner has an automatic document feeder to quickly scan long, multi-page documents, and it can scan double-sided sheets in a single pass. The regular toner cartridges yield a large number of pages, which means you won't have to replace them often, and they have the drum unit built-in, saving you the trouble of having to replace the drum separately.
Its printing speed is great, and it doesn't take long to warm up from sleep. Its color accuracy is okay, but like most printers, it isn't the best for printing photos as printed pictures look washed out with lots of banding. It has Wi-Fi, USB, and wired LAN connectivity and can print directly off a USB thumb drive.
If your business only needs to print in black, get the Canon imageCLASS MF445dw. This monochrome laser model can print many pages before you need to replace the toner cartridge, saving you a lot of money in the long run. While the cartridge is a bit expensive, it includes the drum unit, so you won't need to replace it separately later. It prints pretty quickly at 28 PPM, which is great if you're waiting on having your document in hand to continue with another task. It's very quick at printing single pages, too, even if the printer has been idle for a while. Its ADF-equipped scanner scans around 40 pages per minute, and it can scan double-sided in a single pass, so you won't have to flip over the pages manually.
Unfortunately, this model is currently hard to find at most retailers, though you may be able to find it at some local stores. Alternatively, you can get the newer Canon imageCLASS MF455dw, which appears to have replaced it. While we haven't tested the MF455DW, we expect it to perform similarly.
If you're on a limited budget and find the Canon imageCLASS MF445dw too expensive, check out the Brother MFC-L2710DW. It's also a monochrome laser all-in-one that prints very quickly. You still get plenty of connectivity options, including Wi-Fi, USB, and Ethernet, and it's compatible with Brother's mobile companion app. Its single toner cartridge yields almost 2000 prints before it runs out, and the cartridge is relatively cheap, so the cost-per-print is very low. It also accepts third-party toner, which might be even cheaper. The downside is that it doesn't have the drum unit built into the cartridge, meaning you'll have to replace the drum separately, resulting in more maintenance.
The scanner scans up to nine pages per minute through the ADF and has optical character recognition (OCR) capability, allowing you to scan documents into text files so you can easily search for keywords or edit the text.
Our pick for the best inkjet printer for small business use is the Epson EcoTank Pro ET-5850. Instead of using traditional ink cartridges, it has refillable ink tanks that you can replenish with ink bottles. A full tank yields around 4900 black and 2500 color pages, making it a great choice for high-volume printing. The ink bottles are cheap, resulting in a low cost-per-print over time. It prints around 25 black or color pages per minute and has a large 550-sheet input tray capacity, allowing you to complete large print jobs quickly without many interruptions to put in a fresh stack of paper.
Its color accuracy is mediocre, but it still prints good quality photos, a benefit of inkjet printers over laser models. The overall build quality is great, although it's bulky, so make sure you make space for it.
For the best wide-format printer for your small business, we recommend the HP OfficeJet Pro 7740. It has two input trays with a 500-sheet total input capacity and both support sheets up to 11.7" x 17" in size. It prints at a decent speed overall, so you can get your large-format prints out without waiting long. Its regular ink cartridges yield over 1000 black and 600 color pages in standard Letter format, and there are higher-yield cartridges available that'll last even longer. It has a large 11" x 17" flatbed scanner with an ADF and can scan double-sided documents in a single pass.
It prints detailed pictures with decent color accuracy. However, it struggles with blues, so prints with lots of sky or ocean could look noticeably off. You can connect to the printer via Wi-Fi, USB, or Ethernet, and you can also print directly off a USB drive or via its mobile companion app.
Jun 23, 2022: Minor structure change. Replaced the Canon imageCLASS MF743Cdw with the HP Color LaserJet Pro MFP M479fdw because the Canon is discontinued and hard to find. Replaced the Canon MAXIFY GX7020 with Epson EcoTank Pro ET-5850 because the Canon is discontinued. Removed the Brother MFC-J4335DW and the 'Best Budget Printer' category.
Apr 26, 2022: Added the HP OfficeJet Pro 7740 as the 'Best Wide-Format' pick. Verified availability and accuracy of picks.
Feb 21, 2022: Removed HP OfficeJet 9025 since it's discontinued. No changes to main picks.
Dec 23, 2021: Made the Canon imageCLASS MF743Cdw 'Best Laser' and the Canon MAXIFY GX7020 'Best Inkjet'. Verified availability and accuracy of picks and updated text for clarity.
Oct 26, 2021: Replaced the Epson WorkForce Pro WF-3820 with the Brother MFC-J4335DW for 'Best Budget'. Verified availability of picks and updated text for clarity.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.