If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 105 printers, and below are our recommendations for the best small business printer you can buy. See our picks for the best all-in-one printers, the best home printers, and the best photo printers.
The best laser printer for small business use we've tested is the Canon imageCLASS MF743Cdw. This model can print in color, with fantastic page yields at an excellent overall cost-per-print. It's also compatible with XL cartridges that have even higher black and color page yields. Its build quality is outstanding, with easy access to the toner cartridges and potential paper jams.
It has fantastic scanning features, including a flatbed whose lid hinges raise for thicker media, an ADF that can scan double-sided documents in one pass, and built-in fax if you need it. The print speeds are great overall, as it gets the first page out decently quickly and prints color documents outstandingly fast. The photos it prints don't look bad, especially for a laser printer, so it can help produce copies of presentations or flyers.
Unfortunately, its print speed for black text documents is mediocre, and it's much slower than many other laser options. Also, you can't print via Bluetooth. On the bright side, its connectivity options are remarkable, as it has an Ethernet port, support for Wi-Fi networking, and it can also print directly from USB flash drives. All in all, it's a superb choice if you need a laser printer for business use.
The best all-in-one printer for small business setups we've tested is the Canon MAXIFY GX7020. This inkjet printer uses a refillable supertank ink system to give you incredibly high page yields and a superbly low cost-per-print, which reduces maintenance. It warms up impressively quickly to print the first page, and its touchscreen display is easy to navigate.
The printer feels excellently well-built, sturdy, and it gives easy access to paper jams on the rear. The flatbed scanner has a good scan resolution and color depth, and its automatic document feeder supports duplex scanning to process double-sided documents. It can fax and has outstanding connectivity options, including Ethernet, Wi-Fi Direct or router, and Apple AirPrint and Mopria Print Service. It can also print directly from USB flash drives.
Unfortunately, it prints only decent-looking photos, with only satisfactory color accuracy and a lot of grain, but should still work fine for casual use. Also, while it prints impressively quickly overall, it's still slower to print documents than other options. However, it has a large input tray capacity and is compatible with many paper formats, making it a fantastic printer for small or home offices and one of the best inkjet printers we've tested.
The best small business printer for black and white printing we've tested is the Canon imageCLASS MF445dw. This all-in-one laser model has an incredible black page yield at a remarkable cost-per-print, so you can get many print jobs done and remain within budget. It's also compatible with XL cartridges that yield even more pages at a cheaper cost-per-print, meaning you'll have to replace the toner cartridges even less often.
It warms up to get the first page out impressively quickly, and subsequent pages come out even faster. There's a flatbed scanner with extendable lid hinges so you can fit thicker media for scanning and an automatic document feeder that can scan double-sided documents in one pass. The built-in fax is helpful for places like hospitals. There's an Ethernet port, Wi-Fi support for connecting to a network, and it can print directly from USB flash drives.
Sadly, like most monochrome laser printers, it isn't suited for printing photos, so printed designs and logos will come out looking less than ideal. That said, it's an outstanding unit for black and white printing, and it's also among the best office printers we've tested.
If you prefer something cheaper for black-and-white printing, check out the Brother MFC-L2710DW. It doesn't yield as many pages at the Canon imageCLASS MF445dw, and its automatic document feeder doesn't support duplex scanning. However, it's cheaper, and its flatbed scanner has a higher scan resolution. It takes a bit longer to warm up, but subsequent pages print faster, which is good if you often print lengthy reports or papers. Even though its page yields are much lower, its cost-per-print is only marginally higher due to the much cheaper cartridges, which might be better if you don't plan to print very high volumes.
If you prioritize large page yields and being able to quickly scan double-sided documents, go with the Canon. If you need something cheaper and need a higher-resolution scan, go with the Brother.
The best small office printer in the budget category we've tested is the Brother MFC-J4335DW. This all-in-one color inkjet feels very well-built and gives easy access to the ink cartridges and potential paper jams. It has a decent display screen alongside a full physical keypad and navigation buttons that make it easy to navigate through print and scan tasks.
Like the Brother MFC-J805DW INKvestment Tank that it replaces, it uses the INKvestment Tank, a hybrid cartridge–tank system, for excellent page yields at a superb cost-per-print. This helps you stay within your budget, and you can also go longer without replacing the cartridges. It has a flatbed scanner with a high scan resolution, an automatic document feeder, and built-in fax if you need it, and it warms up to print documents very quickly. Connectivity is great, including Wi-Fi and an Ethernet port.
Unfortunately, it can't print directly from external media like USB flash drives, which can be limiting in some situations. Also, it's slow at printing pictures, and the photo quality is only alright, with washed-out blacks and plenty of grain throughout the photo. On the bright side, the accuracy of printed colors is decent, good for printing logos or labels. All in all, this printer is great for a small business on a budget.
Dec 23, 2021: Made the Canon imageCLASS MF743Cdw 'Best Laser' and the Canon MAXIFY GX7020 'Best Inkjet'. Verified availability and accuracy of picks and updated text for clarity.
Oct 26, 2021: Replaced the Epson WorkForce Pro WF-3820 with the Brother MFC-J4335DW for 'Best Budget'. Verified availability of picks and updated text for clarity.
Aug 27, 2021: Replaced the Brother MFC-L2750DW with the Brother MFC-L2710DW as the former is difficult to find in stock at a reasonable price. Replaced the Brother MFC-J805DW INKvestment Tank with the Epson WorkForce Pro WF-3820, as the former is unavailable at most retailers. Moved the Brother MFC-L2750DW and the Brother MFC-J805DW INKvestment Tank to Notable Mentions. Added the Epson EcoTank ET-5850 to Notable Mentions. Verified availability and accuracy of picks.
Jun 28, 2021: Made the Canon MAXIFY GX7020 'Best All-In-One' and made the Canon imageCLASS MF743Cdw its 'Cheaper Laser Alternative'. Moved the HP OfficeJet Pro 9025e to Notable Mentions. Verified availability of picks.
Apr 29, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e as Inkjet Alternative to the 'Best All-in-One Printer For Small Business" since the 9025 is discontinued. Added the HP OfficeJet Pro 9025 and the HP PageWide Pro 577dw to Notable Mentions.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.