If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 75 printers, and below are our recommendations for the best small business printer you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best small business printer we've tested is the Canon imageCLASS MF743Cdw. It's an all-in-one laser model with an outstanding toner cartridge system and a great cost-per-print. Both the black and color toners can yield a remarkable number of pages, so you shouldn't need to replace them often, even if you print a lot. It has a user-friendly design, providing easy access to paper jams and toner cartridges.
It features an automatic document feeder that can perform duplex scanning, which makes it easier to scan long, double-sided documents since you don't need to manually flip over each page. As well, it has a flatbed scanner with hinges that can raise to accommodate thick items. It has fantastic wireless and wired connectivity options, and it supports Apple AirPrint and Mopria Print Service. Produced photos have impressively accurate-looking colors, but, like most laser printers, image quality is mediocre at best.
Unfortunately, while it prints color documents and photos quickly, black-only text documents are fairly slow. Also, the flatbed scanner's resolution is limited and lower than most other options on the market, although it should be enough for most office tasks. All in all, this is an exceptional option for small businesses, and it's among the best Canon printers we've tested.
If you're looking for an inkjet alternative, the HP OfficeJet Pro 9025 is an excellent choice. While its color accuracy is worse, and it doesn't yield as many pages as the Canon imageCLASS MF743Cdw, it has a higher scan resolution and prints black documents slightly quicker. Since it's an inkjet printer, it produces nicer looking photos, and it can print a variety of photo sizes. Also, its ink cartridges are cheaper than toner cartridges, so the cost-per-print is significantly lower. It has the same fantastic connectivity options as the Canon, but the HP Smart app can't print as many file types.
If you want a laser printer with a higher page yield, go with the Canon, but if you want an inkjet with a higher flatbed resolution and faster printing, get the HP.
The best monochrome printer for small businesses we've tested is the Canon imageCLASS MF445dw. This all-in-one laser model feels incredibly well-built, and it provides easy access to the toner cartridges and paper jams. It features an impressive scanner, including a flatbed, an automatic document feeder that performs double-sided scans, as well as copy and fax capabilities. The scan resolution isn't as high as other options, but it should still be high enough to scan black-and-white documents.
It has an outstandingly high page yield for black prints, and it even accepts high-yield toner cartridges that should last you even longer, though we haven't tested them. Since you won't need to replace the toner cartridge often, the cost-per-print remains exceptionally low. It also prints black-only text documents very quickly. You can connect to it via Ethernet, USB, Wi-Fi, AirPrint, and Mopria Print, as well as from an external storage device, but sadly it doesn't support SD cards.
Unfortunately, since it's monochrome, it may not be an ideal choice if you occasionally need to print in color. Like most laser models, it's terrible at printing photos even only in black and white, with images looking washed out and lacking detail. It also lacks Bluetooth support, which may be disappointing for some. Nevertheless, this is a fantastic option for small businesses, especially if you only print in black and white, and it's among the best office printers we've tested.
If you want to spend less money upfront on a laser printer, check out the Brother MFC-L2750DW. Although its page yield is lower, and it can't print off of external storage devices like the Canon imageCLASS MF445dw can, it has a somewhat lower cost-per-print, and it's cheaper upfront. The toner cartridges don't last as long, but they cost less, which helps to keep the print cost low. Its scanner resolution is double that of the Canon, and it prints black-only text documents even faster. From the outstanding Brother iPrint&Scan app, you can print, scan, and copy directly from your smartphone, as well as perform maintenance tasks and check toner levels. Sadly, it's terrible at printing photos, like most laser printers.
If you want an amazing printer with a higher page yield, get the Canon, but if you want something that's cheaper upfront and has a lower cost-per-print, go with the Brother.
The best budget printer for small businesses that we've tested is the Canon PIXMA TR7520. Thanks to its compact size, it fits well in small spaces. Its build quality and design are only okay because it's difficult to access paper jams, and its scan lid doesn't open enough for thicker documents or books. However, it has great connectivity options, letting you connect to it via Wi-Fi, Bluetooth, or USB, and you can also print documents from a mobile device through both Apple AirPrint and Mopria Print Service.
Its printing speed is decent, with its first black text page coming out in under 10 seconds, but the next pages don't get much faster for black text or color documents. Photos print fairly quickly, and its photo printing quality is great, with deep blacks and well-defined colors. The cost-per-print is also impressive even if you print a lot. It has a total input tray capacity of 200 pages, so you won't have to reload too often.
Unfortunately, it falls a little short in its black page yield, meaning you need to regularly replace the cartridge if you use black ink often. Also, its color accuracy is only adequate, with some colors being inaccurate. This shouldn't be an issue if you're adding a splash of color to a document, but if your business is in a field where color is important, this model isn't recommended. Overall, this is still the best printer for your small business if you're on a budget and need a variety of features.
Jan 18, 2021: Made Canon imageCLASS MF743Cdw the 'Best Printer for Small Business' and moved Canon imageCLASS MF644Cdw to Notable Mentions.
Nov 19, 2020: Minor text and structure changes, no changes to picks.
Jul 22, 2020: Removed Brother MFC-L3770Cdw and Brother HL-L2395dw. Added Canon imageCLASS MF644Cdw and Canon imageCLASS MF445dw.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.