If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 55 printers, and below are our recommendations for the best small business printer you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best small business printer that we've tested is the Canon imageCLASS MF644Cdw. It's large and ideally suited for those who want big print jobs done quickly. Despite it being bulky, accessing paper jams and toner cartridges is easy thanks to its user-friendly design. It has great scanning features thanks to its automatic document feeder that can do single-pass duplex scanning. While the scanner's resolution is on the lower side, it should be more than adequate for scanning documents, while the printer's speed can deliver both black and color copies in your hands very fast.
On top of that, it has an outstanding cartridge system that can yield a high number of black and color pages before the toner needs to be replaced. The cartridges themselves, while affordable, are a bit more expensive due to the built-in drum unit. The overall cost-per-print is great, especially when printing with black ink. In terms of connectivity, you can use the printer with a USB connection, your Wi-Fi network, Ethernet, and you can even print from your mobile device by using AirPrint or Mopria. It's compatible with Canon's PRINT Inkjet/SELPHY companion app as well.
Unfortunately, color photos look terrible, and details are missing due to the photos appearing too dark. Likewise, there's a lot of banding present, and the cost of printing in color increases quite a bit the more you use it. Furthermore, color accuracy may not be good enough if photography is your line of work. If you plan on using this printer solely for documents, you shouldn't have any problems as this printer is an excellent choice for printing documents for your small business.
If you prefer a more versatile inkjet printer, then check out the HP OfficeJet Pro 9025. Like the Canon imageCLASS MF644Cdw, this printer has an excellent build, a full-feature scanner, and an outstanding cartridge system with an exceptional yield, making it extremely cost-effective over time. It has a fast printing speed for black and color documents, and it has a large 500-sheet input tray, so you can leave big print jobs running without having to continually check up on it. It has decent photo printing quality, but its color accuracy is mediocre. It has wide connectivity options and works with HP's Smart mobile app. The only downside is that the app can't print Microsoft Office files, text files, or webpages.
Overall, if you only need to print documents, the Canon is a better choice due to its higher black and color page yield. However, if you need an inkjet printer that can print better quality photos, go with the HP.
The best small business monochrome printer that we've tested is the Canon imageCLASS MF445dw. This all-in-one laser model has a superb design that feels sturdy and user friendly. The paper tray can be adjusted to allow for different paper sizes to be accommodated, while toner and paper jams are easily accessible. Also, it includes a flatbed scanner and an automatic document feeder that can do single-pass duplex scanning.
Cost-per-print is outstandingly low, while the toner cartridge doesn't need to be replaced that often due to its high yield, which helps in keeping costs down. Printing speed is also outstanding as it churns out the first page very quickly, and subsequent pages are delivered even faster. Furthermore, the printer has a ton of connectivity options, including Wi-Fi from your router, over Ethernet for a more reliable cable option, or plugging the USB cable directly into the computer. It also supports Mopria and AirPrint and is compatible with the exceptional Canon PRINT Business mobile app.
Unfortunately, because this is a monochrome laser printer, it can only print in black and white, which may be a dealbreaker if you want to add a splash of color to your documents or print the occasional photo. Not only that, but the printer lacks Bluetooth support, and the scanner resolution could be better. That said, this is a great laser printer to use for printing documents for your small business and one of the best office printers we've tested.
If you're searching for a cheaper alternative, check out the Brother MFC-L2750DW. Its cartridges have a lower yield than the Canon imageCLASS MF445dw, and it lacks external storage support, but it has a better scanner, and it's much cheaper. Like the Canon, it has a flatbed scanner and an automatic document feeder with duplex scanning and a far superior scan resolution. Despite being slow with the first page of a print, the overall speed picks up drastically from there. Furthermore, it has great connectivity options and is compatible with Brother iPrint&Scan.
If you want a printer that has higher-yielding cartridges and has external storage support, get the Canon, but if you're on a budget and want a cheaper printer that has better scanner resolution, get the Brother.
The Canon PIXMA TR7520 is the best small business printer in the budget category that we've tested so far. This inkjet model's compact size makes it suitable for small spaces, while the great connectivity options, including Bluetooth, allow further freedom in setting it up. The printer is also compatible with Canon's excellent mobile app, Canon PRINT Inkjet/SELPHY, which allows you to print and copy from your phone.
The overall cost-per-print is great thanks to reasonably priced ink cartridges, ensuring costs don't rise too quickly even when you're printing often. The color cartridges are suitable for adding a bit of color to your documents but can also print the occasional photo that looks surprisingly great thanks to deep blacks and well-defined colors. Despite the small size, it has great scanning features, including a flatbed, a sheetfed, and an automatic document feeder.
Unfortunately, while it has an automatic document feeder, it lacks duplex scanning, forcing you to manually flip double-sided pages. Also, if you need your copies in a hurry, then this printer may frustrate you with its slower print speed. The black ink cartridges themselves may be affordable, but they have a low page yield and will have to be replaced regularly if you print a lot. Canon offers high yield XL and XXL cartridges as a solution to this problem. Overall, if you want a budget model that's still packed with features, the Canon is among the best printers under $100 we've tested.
09/02/2020: Minor text and structure changes, no changes to picks.
07/22/2020: Removed Brother MFC-L3770Cdw and Brother HL-L2395dw. Added Canon imageCLASS MF644Cdw and Canon imageCLASS MF445dw.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.