If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 85 printers, and below are our recommendations for the best small business printer you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best small business printer we've tested is the Canon imageCLASS MF743Cdw. This well-built laser model has an outstanding toner cartridge system and an excellent cost-per-print. Both the black and color toners can yield a remarkable number of pages, so you shouldn't need to replace them often, even if you print a lot. It has a user-friendly design, providing easy access to paper jams and toner cartridges.
It features an automatic document feeder that can perform duplex scanning, which makes it easier to scan long, double-sided documents since you don't need to manually flip over each page. As well, it has a flatbed scanner with hinges that can raise to accommodate thick items. It has fantastic wireless and wired connectivity options, and it supports Apple AirPrint and Mopria Print Service. Produced photos have impressively accurate-looking colors, and unlike most laser printers, image quality is actually not bad.
Unfortunately, while it prints color documents and photos quickly, black-only text documents are fairly slow. Also, the flatbed scanner's resolution is limited and lower than most other options on the market, although it should be enough for most office tasks. All in all, this is an exceptional option for small businesses, and it's among the best Canon printers we've tested.
If you want an inkjet model, check out the HP OfficeJet Pro 9025e. While it doesn't yield as many pages as the Canon imageCLASS MF743Cdw and its color accuracy isn't as good, it has a much lower cost-per-print for color prints, and its photo printing quality is much better thanks to its inkjet technology. Also, its flatbed scanner has a much higher resolution, which may be important if you scan items with small details, like photos or a pencil sketch. It also has a larger input tray capacity, so you won't have to refill the paper as often.
If you want a laser printer with a high page yield, go with the Canon; however, if you need a higher scan resolution or need better photo printing quality, get the HP.
The best monochrome printer for small businesses we've tested is the Canon imageCLASS MF445dw. This all-in-one laser model feels incredibly well-built, and it provides easy access to toner cartridges and paper jams. It features an impressive scanner, including a flatbed, an automatic document feeder that performs double-sided scans, as well as copy and fax capabilities. The scan resolution isn't as high as other options, but it should still be high enough to scan black-and-white documents.
It has an outstandingly high page yield for black prints, and it even accepts high-yield toner cartridges that should last you even longer, though we haven't tested them. Since you won't need to replace the toner cartridge often, the cost-per-print remains exceptionally low. It also prints black-only text documents very quickly. You can connect to it via Ethernet, USB, Wi-Fi, AirPrint, and Mopria Print, as well as from an external storage device, but sadly it doesn't support SD cards.
Unfortunately, since it's monochrome, it may not be an ideal choice if you occasionally need to print in color. Like most laser models, it's terrible at printing photos even in black and white, with images looking washed out and lacking detail. It also lacks Bluetooth support, which may be disappointing for some. Nevertheless, this is a fantastic option for small businesses, especially if you only print in black and white, and it's among the best office printers we've tested.
If you're looking for something a bit cheaper, consider the Brother MFC-L2750DW. This monochrome laser model doesn't yield as many pages as the Canon imageCLASS MF445dw and doesn't support printing from a USB thumb drive, but it's cheaper and it has a higher flatbed resolution. Despite yielding fewer pages, it has a lower cost-per-print thanks to its cheaper toner price. It also prints faster overall, although its first page takes a bit longer.
If you don't need to scan documents with small details often, the Canon should suit your needs. However, if you want a cheaper model with a higher scan resolution, go with the Brother.
The best budget printer for small businesses that we've tested is the Brother MFC-J805DW INKvestment Tank. This all-in-one model has a remarkably high page yield for both black and color ink, and this helps keep its cost-per-print very low. High-yield versions of the cartridges are also available, which should last you even longer, although we haven't tested them.
It's equipped with a high-resolution flatbed scanner and an automatic document feeder to quickly process multi-page documents. There's a decent range of wireless and wired connection options, including USB cable, Wi-Fi, and support for Apple AirPrint and Mopria Print Service. It's also compatible with the fantastic Brother iPrint&Scan app, which lets you print, scan, and copy directly from your mobile device. You can also check ink levels and order more ink.
Unfortunately, it can't automatically scan double-sided documents, so you need to manually flip over each page. Also, while the first page prints out quickly, subsequent pages for both black-only and color documents are much slower. It has disappointing color accuracy, so it isn't recommended if your profession requires exact color reproduction. That said, it's a decent printer for small offices, especially if you're on a budget.
Apr 29, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e as Inkjet Alternative to the 'Best All-in-One Printer For Small Business" since the 9025 is discontinued. Added the HP OfficeJet Pro 9025 and the HP PageWide Pro 577dw to Notable Mentions.
Mar 03, 2021: Replaced the Canon PIXMA TR7520 with the Brother MFC-J805DW INKvestment Tank for 'Best Budget Printer for Small Business' since it performs better for nearly the same cost.
Jan 18, 2021: Made Canon imageCLASS MF743Cdw the 'Best Printer for Small Business' and moved Canon imageCLASS MF644Cdw to Notable Mentions.
Nov 19, 2020: Minor text and structure changes, no changes to picks.
Jul 22, 2020: Removed Brother MFC-L3770Cdw and Brother HL-L2395dw. Added Canon imageCLASS MF644Cdw and Canon imageCLASS MF445dw.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.