If you need to print out flyers, processes office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, it should be able to handle a high amount of pages at an affordable cost, and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 35 printers and below are our recommendations for the best printers for small businesses you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best printer for small business that we've tested so far is the Brother MFC-L3770CDW Laser. This color laser printer makes it easy to print off flashy flyers to expense reports thanks to its quick print time and high-yielding cartridges. It also has an outstanding build as well as an easy-to-use, touch-sensitive display screen.
Thanks to its four toner cartridges, this printer's cost-per-print is excellent. Its scan flatbed is great for saving delicate receipts while its automatic document feeder can help process a lot of plain sheet pages quickly and efficiently. You can even automatically scan double-sided documents, which is a nice touch. There's an integrated fax feature if you need to send documents elsewhere, duplex printing, and the input tray can hold up to 250 pages, which is nice if you have a lot of paperwork to process.
On the downside, this printer is pretty bulky and heavy. It can take up a lot of room on your desk or table, and because the display screen can't be adjusted, if it's placed too high or if you're seated in front of it, it may be more difficult to see it. That being said, its high page yield keeps costs down over long-term use, making it one of the best printers for small business that we've tested to date.
If you're looking for an even better cost-per-print printer, check out the HP OfficeJet Pro 9025. While it's not as fast as the Brother MFC-L3770CDW Laser and it has lower-yielding cartridges, it can print out black and color documents as well as photos at an even lower cost thanks to its cheaper replacement ink bottles. It has excellent wireless connectivity options, which is great if there are several people who need to share the printer. It can also print decent quality photos, and its input tray holds 500 pages, so you don't have to worry too much about refilling your paper supply. On the downside, it doesn't have Bluetooth support. Its color accuracy is sub-par too, which isn't ideal for businesses that need more precise coloring.
Get the Brother if you're always racing against the clock and need fast print jobs. However, get the HP if you prefer a cheaper cost-per-print over a longer period.
If you only need to print off black and white documents, the Brother MFC-L2750DW is the best monochrome laser printer for small business that we've tested so far. It can print a lot of pages before its toner cartridge runs empty and there are higher-yield cartridges available too. Its cost-per-print is also very low, and since the cartridge doesn't need to be replaced often, you can save some money over time.
This excellently built printer is well-designed, making it easy to get to paper jams or to its toner cartridge. Thanks to its automatic document feeder and duplex scanning feature, streamlining your workflow is easy. It has an outstandingly quick print speed, and it can also print both sides of the page, which is nice if you're trying to cut down on your paper consumption. There's a companion app available too, and while you can print, scan, and copy directly from your smartphone, you can also perform maintenance tasks like checking your toner level from it.
Like most office printers, this one isn't designed for printing off photos, and images produced have a lot of banding and look grainy. While it also lacks Bluetooth support, it does have NFC-pairing support instead, which is nice if you're using a mobile device. Keep in mind that with this printer, the drum unit is separate from its cartridge, so you'll need to take its replacement into consideration as well.
If you're trying to save some money here and there, take a look at the Brother HL-L2395DW Laser. Just like the Brother MFC-L2750DW, it's also a monochrome laser printer; however, it's more simple in design and lacks an automatic document feeder. While it may be a deal-breaker for some small businesses, others may scan fewer documents and for the occasional receipt, the flatbed scanner is more than enough for their needs. It also doesn't yield as many pages, but it has an outstanding cost-per-print. It offers a lot of connectivity options, including a companion app with the same features as the other Brother too.
Get the MFC-L2750DW if you scan or print off a lot of multipage documents; however, go for the HL-L2395DW if you're on a tighter budget but don't mind the lack of a sheetfed scanner.
The Canon PIXMA TR7520 is the best budget printer for a small business. If you're on a tight budget, this printer has both a sheetfed as well as a flatbed scanner so that you can quickly copy forms. Although it has a low black page yield that runs out quickly, Canon luckily sells XL and XXL cartridges that can help extend the amount of time between replacing cartridges.
Thanks to its reasonably priced ink cartridges, each of them have a low cost-per-print, and they have an optional ink subscription if you prefer not worrying about running out. Its color cartridges allow you to add a nice splash of color to flyers or memos, and if you want to print off the occasional photo, the images produced look great and are nicely detailed. This printer also supports Bluetooth, so you can easily connect to it with your mobile devices.
On the downside, it doesn't have duplex scanning, which can make processing double-sided documents slightly more time consuming and tedious. Although it has a decent print speed, it isn't as quick as other printers on this list, and it can be a pain to wait for it to finish if you're trying to print off a lot of pages.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.