If you need to print out flyers, process office work claims, or produce hard-copy documents, having a printer that can multitask different jobs is invaluable for a small business. Since there may be a few employees who may need to share this printer, the best small business printer should be able to handle a high amount of pages at an affordable cost and without constantly running out of ink. Pages should print quickly, and these printers should have additional features like duplex printing or an automatic document feeder that can help simplify your workload.
We've tested over 95 printers, and below are our recommendations for the best small business printer you can buy. You can also check our picks for the best all-in-one printers, the best home printers, and the best photo printers.
Update 06/25/2021: We just finished testing the Epson EcoTank ET-5850 and will consider adding it to this article when we do our next update.
The best all-in-one printer for small business that we've tested is the Canon MAXIFY GX7020. This inkjet printer uses a refillable supertank ink system to give you incredibly high page yields and a superbly low cost-per-print, which reduces maintenance. It warms up impressively quick to print the first page, and its touchscreen display is easy to navigate.
The printer feels excellently well-built, sturdy, and it gives easy access to paper jams on the rear. The flatbed scanner has a good scan resolution and color depth, and its automatic document feeder supports duplex scanning to process double-sided documents. It can fax and has outstanding connectivity options, including Ethernet, Wi-Fi Direct or router, and Apple AirPrint and Mopria Print Service. It can also print directly from USB flash drives.
Unfortunately, it prints only decent-looking photos, with only satisfactory color accuracy and a lot of grain, but should still work fine for casual use. Also, while it prints impressively quickly overall, it's still slower to print documents than some other options. However, it has a large input tray capacity and is compatible with many paper formats, making it a fantastic printer for small or home offices and one of the best all-in-one printers we've tested.
If you prefer having a laser printer and want to save some money on the initial cost, check out the Canon imageCLASS MF743Cdw. It doesn't have as high a page yield and as low a cost-per-print as the Canon MAXIFY GX7020, but it's cheaper and uses laser technology to print. It produces much more accurate colors and prints color documents much more quickly. Each cartridge has an integrated drum unit, meaning you won't have to buy one separately when replacing the toner. However, its three color toner cartridges can be expensive to replace, and its flatbed scanner doesn't have as high a scan resolution as the MAXIFY.
If you prioritize high page yields and a low cost-per-print, go with the MAXIFY. However, if you want a laser unit and want to save some money on the initial purchase, go with the imageCLASS.
The best small business printer for monochrome printing that we've tested is the Canon imageCLASS MF445dw. This all-in-one laser model feels incredibly well-built, and it provides easy access to toner cartridges and paper jams. It features an impressive scanner, including a flatbed, an automatic document feeder that performs double-sided scans, as well as copy and fax capabilities. The scan resolution isn't as high as other options, but it should still be high enough to scan black-and-white documents.
It has an outstandingly high page yield for black prints, and it even accepts high-yield toner cartridges that should last you even longer, though we haven't tested them. Since you won't need to replace the toner cartridge often, the cost-per-print remains exceptionally low. It also prints black-only text documents very quickly. You can connect to it via Ethernet, USB, Wi-Fi, AirPrint, and Mopria Print. You can also use an external storage device, but sadly, it doesn't support SD cards.
Unfortunately, since it's monochrome, it may not be an ideal choice if you occasionally need to print in color. Like most laser models, it's terrible at printing photos, even in black and white, with images looking washed out and lacking detail. It also lacks Bluetooth support, which may be disappointing for some. Nevertheless, this is a fantastic option for small businesses, especially if you only print in black and white, and it's among the best office printers we've tested.
If you're looking for something a bit cheaper, consider the Brother MFC-L2750DW. This monochrome laser model doesn't yield as many pages as the Canon imageCLASS MF445dw and doesn't support printing from a USB thumb drive. That said, it's cheaper, and it has a higher flatbed resolution. Despite yielding fewer pages, it has a lower cost-per-print thanks to its toner price. It also prints faster overall, although its first page takes a bit longer.
If you don't need to scan documents with small details often, the Canon should suit your needs. However, if you want a cheaper model with a higher scan resolution, go with the Brother.
The best small business printer in the budget category that we've tested is the Brother MFC-J805DW INKvestment Tank. This all-in-one model has a remarkably high page yield for both black and color ink, and this helps keep its cost-per-print very low. High-yield versions of the cartridges are also available, which should last you even longer, although we haven't tested them.
It's equipped with a high-resolution flatbed scanner and an automatic document feeder to process multi-page documents. There's a decent range of wireless and wired connection options, including USB cable, Wi-Fi, and support for Apple AirPrint and Mopria Print Service. It's also compatible with the fantastic Brother iPrint&Scan app, which lets you print, scan, and copy directly from your mobile device. You can also check ink levels and order more ink.
Unfortunately, it can't automatically scan double-sided documents, so you'll need to flip over each page manually. Also, while the first page prints out quickly, subsequent pages for both black-only and color documents are much slower. It has disappointing color accuracy, so we don't recommend it if your profession requires exact color reproduction. That said, it's a decent printer for small offices, especially if you're on a budget.
Jun 28, 2021: Made the Canon MAXIFY GX7020 'Best All-In-One' and made the Canon imageCLASS MF743Cdw its 'Cheaper Laser Alternative'. Moved the HP OfficeJet Pro 9025e to Notable Mentions. Verified availability of picks.
Apr 29, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e as Inkjet Alternative to the 'Best All-in-One Printer For Small Business" since the 9025 is discontinued. Added the HP OfficeJet Pro 9025 and the HP PageWide Pro 577dw to Notable Mentions.
Mar 03, 2021: Replaced the Canon PIXMA TR7520 with the Brother MFC-J805DW INKvestment Tank for 'Best Budget Printer for Small Business' since it performs better for nearly the same cost.
Jan 18, 2021: Made Canon imageCLASS MF743Cdw the 'Best Printer for Small Business' and moved Canon imageCLASS MF644Cdw to Notable Mentions.
Nov 19, 2020: Minor text and structure changes, no changes to picks.
Our recommendations above are what we think are currently the best printers for small businesses for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.