If you're shopping for a printer for your office, it's important to find a reliable unit. Nobody wants a printer that interrupts work by constantly needing new ink or toner or by having a scanner that isn't up to par. So, to help you find the right printer for your needs, we've put together a list of great printers that will fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, meaning you can get a variety of different jobs done quickly and efficiently.
We've tested over 120 printers, and below are our recommendations for the best printers for office use you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
The best office printer we've tested is the Canon imageCLASS MF743Cdw, a laser all-in-one model with tons of features to satisfy your office needs. It has wide connectivity options, including Wi-Fi, USB, and Ethernet, and it can print directly off a USB flash drive. Its high-resolution scanner produces outstanding scans and sports an automatic feeder with single-pass duplex scanning capability. It's a little slow, as it only scans up to five pages per minute, but it's still more convenient than scanning each page manually.
Printing-wise, this model produces amazing documents with sharp text and vibrant colors and prints quickly at up to 29 pages per minute. The toner cartridges yield a large number of prints, around 3000 black and 2000 color, and you can get XL cartridges that'll last even longer. Its color accuracy isn't bad, but like most laser printers, it isn't ideal for printing photos, as printed pictures look grainy and lacking in fine details.
If you need to print photos, get the Epson EcoTank Photo ET-8550 instead, an inkjet all-in-one with a refillable ink tank. It produces incredibly detailed and colorful photos and supports various paper sizes up to 13" x 19". The downside is that the scanner isn't as feature-rich, as it lacks an automatic feeder and duplex scanning capability. It's also significantly more expensive than the Canon. If cost is a concern, there's a cheaper variant, the Epson EcoTank Photo ET-8500. It performs identically to the ET-8550 but only supports paper sizes up to 8.5" x 11".
If you only print black and white documents, you can save money with a monochrome laser model. We recommend the Brother MFC-L2750DW. It produces sharp documents, prints very quickly at over 30 pages per minute, and supports automatic duplex printing. In addition to the usual Wi-Fi, USB, and Ethernet connectivity, you also get NFC support, so you can connect to the printer by tapping your NFC-enabled device. The scanner is equipped with an automatic feeder and scans double-sided sheets in a single pass.
In regards to its page yield and running costs, the toner cartridge gets you around 2000 prints and is cheap, so it won't cost much to maintain unless you print a lot. Plus, since it's a monochrome printer, there's only one cartridge to replace. There are XL cartridges available that'll last longer, and the printer also accepts third-party toner, which might be cheaper. The drum is a separate unit you'll have to spend extra to replace, but it's usually good for around 12,000 prints, so you won't have to do it too often.
This printer has many variants with slightly different performances and features; if you want to save money, you can get a variant with fewer bells and whistles, like the Brother MFC-L2710DW, which lacks duplex scanning and prints a little slower. Some variants, like the Brother MFC-L2690DWXL and the Brother MFC-L2759DW, come with additional high-yield cartridges that'll last longer. You can see the specific differences between the variants in the full review.
Our pick for the best mid-range office printer is the Brother MFC-J4335DW, an all-in-one inkjet model. It has USB and Wi-Fi connectivity, and it supports Apple AirPrint and Mopria Print Service, so you don't need to install drivers or third-party apps when printing from a mobile device. Its regular ink cartridges yield a large number of prints, around 2000 black and 800 color prints, and you can further increase the yield with XL ink cartridges. It prints black and color documents fairly quickly, and it takes about 11 seconds to warm up and get a single page out.
Unfortunately, although it has a scanner with an automatic document feeder, it doesn't support duplex scanning, meaning scanning double-sided sheets can be very time-consuming. It prints black and color documents exceptionally well, but it isn't the best choice for printing photos as printed pictures look grainy with washed-out blacks. It's compatible with Brother's outstanding mobile app, which allows you to print, scan, copy, perform maintenance tasks, and order supplies.
If you're on a tight budget, get the Brother MFC-J1205W. It's a simple all-in-one inkjet model that's well-suited for small offices. It has a sturdy build despite its budget price, Wi-Fi and USB connectivity, and a flatbed scanner that produces high-quality scans. Its cost per print is exceptionally low because the ink cartridges last a long time and are fairly inexpensive. Naturally, as it's a budget model, you do have to compromise on a few features, like an automatic document feeder and Ethernet connectivity. Its printing speed is also slow, so it isn't ideal for large print jobs.
If your office needs a printer that supports tabloid-size paper, go with the Epson EcoTank ET-15000. This supertank model has a sturdy build, with a design that gives easy access to the ink tanks for refilling. A full tank yields thousands of prints, and replacement ink is cheap, making it a great choice for printing large posters in bulk. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service. Its overall printing speed is good, and it doesn't take long to wake from sleep, but one thing to know is while it has duplex printing capability, it doesn't work when printing tabloid size.
Jan 11, 2023: Minor text changes to improve clarity and added the HP OfficeJet Pro 7740 as a Notable Mention. No change in recommendations.
Nov 15, 2022: Verified accuracy of picks; no change in recommendations.
Sep 16, 2022: Restructured article to better match user expectations. Removed the HP Color LaserJet Pro MFP M479fdw, Epson EcoTank Pro ET-5850, HP Neverstop Laser MFP 1202w, and Brother HL-L2350DW. Added the Canon imageCLASS MF743Cdw as the 'Best Office Printer', the Brother MFC-L2750DW as the 'Best Upper Mid-Range' pick, the Brother MFC-J1205W as the 'Best Budget' pick, and the Epson EcoTank ET-15000 as the 'Best Wide Format' pick.
Jul 11, 2022: Completely overhauled the article to remove discontinued models, like the Canon imageCLASS MF743Cdw, Canon MAXIFY GX7020, and Canon imageCLASS MF445dw. Added the HP Neverstop Laser MFP 1202w, the Epson EcoTank Pro ET-5850, the HP Color LaserJet Pro MFP M479fdw, and the Brother HL-L2350DW as new picks.
Mar 31, 2022: Updated text to add details about availability. Also removed the HP OfficeJet 9025, the Epson EcoTank ET-4760, the Epson EcoTank ET-3760, and Brother MFC-L2750DW from Notable Mentions since they're discontinued and hard to find in stock.
Our recommendations above are what we think are currently the best printers for office use for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.