If you're shopping for a printer for your office, finding a reliable unit is important. Nobody wants a printer that interrupts work by constantly running out of ink or toner, or a scanner that isn't up to par. So, to help you find the right printer for your needs, we've compiled a list of great printers that will fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, meaning you can get a variety of different jobs done quickly and efficiently.
We've tested over 175 printers, and below are our recommendations for the top office printers you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
We've tested over 170 printers since 2020 with one goal in mind: to give you reliable, unbiased reviews that help you choose the right printer for your needs. To keep things fair, we purchase every product ourselves from major retailers, just like you would. Each printer then goes through a thorough, standardized testing process that evaluates all the key factors you should consider when buying a new model. From build quality and cost per print to color accuracy and overall performance, we provide as much detail as possible to guide your decision.
Want to learn more about our methods? Look at our How We Test Printers article for a deep dive into our testing procedures.
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Best Office Printer
Build Quality9.0Small Office9.3Estimated Black Page Yield2,311 printsEstimated Color Page Yield2,422 printsDocument Quality9.5Scanning9.4Printing Speed8.3Black-Only Printing Cost0.036 US$/printSee all our test resultsColor Printing Cost0.125 US$/printThe best printer for office use we've tested is the Canon Color imageCLASS MF665Cdw. It's very similar to the now-discontinued Brother MFC-L8905CDW that used to be our top pick, with the same core features and equally sharp-looking documents. While it doesn't print quite as fast as the Brother's 32 pages per minute, you'll get up to 26 pages per minute, which is totally respectable. Scan speeds are also slower, but still solid at around 14 pages per minute.
That said, the Canon Color imageCLASS MF665Cdw is an excellent all-around option and one of the best document printers we've tested. This all-in-one color laser printer delivers consistently crisp output and yields thousands of pages, which helps keep long-term costs and maintenance low. Canon improved on the older Canon Color imageCLASS MF656Cdw with slightly better print quality and slightly faster performance while keeping the same familiar experience. You still get high page yields, a capable automatic document feeder, and reliable laser printing without the inkjet headache of clogged printheads.
If you can find the Brother MFC-L8905CDW mentioned above in your region, it's still an amazing pick for this category. It's well-built, very quick, and fully featured. We expect its successor, the Brother MFCL8930CDW, to deliver similarly great performance, but we have not yet received it in the lab for testing.
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Best Mid-Range Office Printer
Build Quality8.5Small Office8.7Estimated Black Page Yield1,273 printsEstimated Color Page YieldN/ADocument Quality9.0Scanning7.9Printing Speed8.5Black-Only Printing Cost0.039 US$/printSee all our test resultsColor Printing CostN/AFor offices that only print black-and-white documents, get the Brother MFC-L2820DW. This all-in-one monochrome model produces incredibly sharp documents, doesn't take long to warm up, and prints quickly at 33 pages per minute. A regular toner cartridge is good for around 1,300 prints, and longer-lasting XL cartridges are available to print around 3,000 prints. Its high page yield means you won't have to buy new cartridges often, and on top of that, there's only one cartridge to replace since it's a monochrome model. The scanner's lid hinges are extendable, making it easier to close the lid over thicker items like textbooks. There's an automatic feeder, but sadly, no automatic duplex scanning.
Connectivity includes Wi-Fi, USB, and Ethernet, and there's support for Apple AirPrint and Mopria Print Service, so this printer is easy to access. Like most printers, this model is only one of many variants in the lineup. If you need features like duplex scanning or NFC support for one-tap connection, you can get the Brother MFC-L2880DW variant. You can also get bundles with a longer-lasting XL toner cartridge, like Brother MFC-L2820DWXL, which might be cheaper than buying the cartridge separately. Check out the full review for more details.
If you really need color printing and are willing to deal with the added maintenance required for an inkjet printer, the HP OfficeJet Pro 9135e could be a good option. It yields fewer prints, but ink is cheaper, so its recurring costs are similar. Its scanner is also quick and even supports single-pass duplex scanning. Note that this printer is only a good choice if the price point is around the $300 mark, which has been the case for the past few months.
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Best Budget Office Printer
Build Quality7.5Small Office7.3Estimated Black Page Yield1,425 printsEstimated Color Page Yield744 printsDocument Quality8.5Scanning8.6Printing Speed5.1Black-Only Printing Cost0.029 US$/printSee all our test resultsColor Printing Cost0.109 US$/printIf you're looking for a budget printer for your office, the HP OfficeJet Pro 9125e is a very good choice. It's well-built, produces very sharp documents, and offers very good page yields. It supports USB, Wi-Fi, and Ethernet connectivity, and you can print directly from a USB flash drive, making it easy to access the printer from various devices. That said, in our testing, we've seen that printing wirelessly can significantly impact print speeds. While the printer can reach a respectable 18 black-and-white pages per minute (PPM) when plugged in, the print speed drops to 7 PPM over Wi-Fi. Other than that, the printer also includes an excellent scanner. Scan quality is great, although the scan processing can be a bit too aggressive in removing fine detail. Note that this printer's original MSRP is $289.99, but you can often find it for around $200, making it a much more sensible choice.
If you can find the now-discontinued Brother MFC-J1205W and Brother MFC-J4335DW in your region, they're excellent alternatives. The former is even cheaper and produces documents of similar quality with similar page yields. It does, however, lack an ADF, so if you need to scan many documents, it may not be ideal. The latter is better across the board. It can print about twice as many pages per cartridge and doesn't suffer the same speed decrease when used over Wi-Fi.
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Best Cheap Office Printer
Build Quality8.0Small Office7.4Estimated Black Page Yield1,273 printsEstimated Color Page YieldN/ADocument Quality8.5Scanning0.0Printing Speed8.3Black-Only Printing Cost0.039 US$/printSee all our test resultsColor Printing CostN/AIf your office doesn't need a scanner or color printing, the Brother HL-L2460DW is an excellent choice. It's cheap, but it offers printing characteristics very similar to those of our best mid-range pick, the Brother MFC-L2820DW. It's just as quick, reaching more than 33 pages per minute, and it uses the same TN830 toner cartridges that deliver excellent page yields. You can expect roughly 1,300 prints from a standard toner cartridge. If that's not enough, high-yield cartridges are available and can produce around 3,000 pages. Like the other Brother printer we recommend, this model uses a separate drum unit. You won't need to replace it very often, and the process is quick and easy.
All in all, this is the printer to get if you just want a reliable device for printing black-and-white documents. It's solidly built, and the removable power cord makes replacements easy if it ever gets damaged. Its document print is excellent, even if it does tend to go for a very contrasty look. Its compact footprint is another big plus, especially if you're tight on space. You also get standard Wi-Fi and USB connectivity, along with support for Apple AirPrint and Mopria Print Service, making it easy to print from a wide variety of devices.
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Best Wide Format Office Printer
Build Quality7.5Small Office7.8Estimated Black Page Yield1,444 printsEstimated Color Page Yield641 printsDocument Quality8.0Scanning8.0Printing Speed7.4Black-Only Printing Cost0.029 US$/printSee all our test resultsColor Printing Cost0.126 US$/printIf your business needs to print posters on Tabloid-size sheets, the HP OfficeJet Pro 9730e is a great wide-format printer. This all-in-one is great for printing posters, charts, and blueprints, as it supports paper sizes up to 11" x 17". Page yields are great, so it's well-suited for high-volume printing. The scanner is feature-rich; its flatbed scanner supports up to 11" x 17" paper, and its ADF supports automatic duplex scanning, so processing multi-page and double-sided documents is a breeze.
It produces very sharp documents and prints relatively quickly for an inkjet model. It has a decent color gamut and accuracy for photo printing; however, photos look grainy, with overly warm skin tones. Unfortunately, the major letdown is the scan quality, as the scanner's overly aggressive processing removes a lot of fine details. Changing a few settings improves scan quality but doesn't completely fix it. If your office has different wide-format printing needs, don't worry! Check out some other picks in our best 11" x 17" printer recommendation article.
Notable Mentions
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Epson WorkForce Pro WF-7840:
For offices that need to print 13" x 19" sheets, get the Epson WorkForce Pro WF-7840 instead of the HP OfficeJet Pro 9730e. The Epson's ADF-equipped scanner has a higher capacity, scans faster, and produces much better-looking scans than HP. However, black documents don't look nearly as sharp, and the Epson yields far fewer prints, making the HP the better choice for offices with high print loads.
See our review -
Brother MFC-L3780CDW/MFC-L3720CDW:
The Brother MFC-L3780CDW/MFC-L3720CDW is a great alternative to the Canon Color imageCLASS MF665Cdw. It produces very comparable printing and scanning results. Its scanner is also slightly quicker, so it may be a good choice if your workflow involves a lot of scanning. That said, its standard cartridges can't yield as many pages.
See our review
Recent Updates
Feb 11, 2026:
Moved the Brother HL-L2460DW from a Notable Mention to our 'Best Cheap' pick, as it's an excellent overall printer and an excellent choice for offices that only need monochrome document printing. We also added a reference to the HP OfficeJet Pro 9135e as a 'Best Mid-Range' alternative for offices that require color printing.
Jan 30, 2026:
Many of our recommended printers have recently been discontinued, so the list will undergo many changes while we wait for their successors. We replaced the now-discontinued Brother MFC-L8905CDW with the Canon Color imageCLASS MF665Cdw. It performs similarly, with a slight decrease in print speed and a lower price. Removed the Brother MFC-J1205W and MFC-J4335DW, which have also been recently discontinued. We replaced them with the HP OfficeJet Pro 9125e as our new overall 'Best Budget Office Printer' pick. Finally, we added the Brother HL-L2460DW as a Notable Mention for people looking for a budget printer who don't need a scanner in their workflow.
Apr 17, 2025:
Minor text changes for conciseness and clarity. No change in recommendations.
Jan 23, 2025:
Verified that all picks are valid and available. No change in recommendations.
Oct 29, 2024:
We've replaced the Epson WorkForce Pro WF-7840 with the HP OfficeJet Pro 9730e as the 'Best Wide Format Office Printer' since it's better suited for most offices and moved the Epson to the Notable Mentions. We've also made small edits for clarity.
All Reviews
Our recommendations above are what we think are currently the best printers for office use for most people. In addition to the test results, we factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.