The 6 Best Office Printers - Fall 2024

The best office printer we've tested is the Brother MFC-L8905CDW. This all-in-one color laser model has nearly every feature you need: short warm-up time, fast printing speed, wide connectivity options, and an ADF-equipped scanner with single-pass duplex scanning. Plus, it produces incredibly sharp documents and is easy—and cheap—to maintain; it yields a large number of prints, and the toner cartridges aren't overly expensive. Replacing the drum is an added expense, but you won't have to do it often as it's usually good for around 30,000 prints. Cheaper variants are available if you don't mind losing a few features; see our full review for more details.

If you prefer an inkjet model or need to print photos, we have two recommendations: the Epson EcoTank Pro ET-5850 and the Epson EcoTank Photo ET-8550. The former has more office-oriented features, like an ADF with duplex scanning and faster printing speeds, while the latter produces higher-quality photos that are more colorful and less grainy. Both are more expensive than the MFC-L8905CDW, but since they yield thousands of prints, you'll likely spend less on replacement ink. Lastly, remember that inkjet printers require slightly more maintenance, as the printheads can clog over time.

Our best upper mid-range pick is the Canon Color imageCLASS MF656Cdw. As it's very similar to the Brother MFC-L8905CDW we recommend above, it's still one of the best printers for office use; it has all the same features and produces documents that look just as good. However, it doesn't print as quickly, and its printing speed varies depending on the connection type. It can print 22 pages per minute, but only via a USB or Ethernet connection, and even then, it's still slower than the Brother's 32 pages per minute. The scan speed is also slower but respectable at 14 pages per minute. If you don't need an ADF, duplex scanning, or fax functionality, you can save money with one of its cheaper variants, like the Canon Color imageCLASS MF654Cdw.

The best mid-range office printer we've tested is the Brother MFC-J4535DW, an all-in-one inkjet model. It has USB, Wi-Fi, and Ethernet connectivity and can print directly off a USB flash drive. The regular ink cartridges yield a large number of prints, around 2,000 black and 800 color prints, and you can further increase the yield with XL ink cartridges. The cartridges are relatively cheap, making the printer cheap to maintain over time. Unfortunately, unlike our picks above, its automatic document feeder doesn't support duplex scanning.

As for its print quality, documents look amazing, but photos look grainy with washed-out blacks. It takes about 11 seconds to initialize and get a single page out, and for longer documents, it prints up to 17 black and 15 color pages per minute. This model has two input trays with a maximum combined capacity of 400 sheets, so you likely won't need to refill the trays often. If you want to save some money, the Brother MFC-J4335DW variant is also a good choice; it has a smaller input tray capacity of 150 sheets and lacks Ethernet connectivity.

If you're on a tight budget, get the Brother MFC-J1205W, also known as the Brother MFC-J1215W at Walmart. This simple all-in-one inkjet model has a sturdy build despite its budget price, and its design allows for easy access to paper jams. It produces very sharp documents; it's just slow, as it can only print nine black or six color pages per minute. Unlike most cartridge-based budget printers, its page yield is quite high. Plus, the ink cartridges are cheap, so it won't cost you much to maintain over time.

As this is a budget model, there are a few downsides, like the lack of an automatic feeder and Ethernet connectivity. Also, it doesn't support duplex printing, meaning you'll have to flip the pages manually when printing double-sided sheets. You can get this printer in a bundle with extra ink cartridges, which might be cheaper than buying the cartridges separately.

For offices that only print black-and-white documents, get the Brother MFC-L2820DW. This all-in-one monochrome model produces incredibly sharp documents, doesn't take long to warm up, and prints quickly at 33 pages per minute. A regular toner cartridge is good for around 1,300 prints, and longer-lasting XL cartridges are available that are good for 3,000 prints. Its high page yield means you won't have to buy new cartridges often, and on top of that, there's only one cartridge to replace since it's a monochrome model. The scanner's lid hinges are extendable, making it easier to close the lid over thicker items like textbooks, and there's an automatic feeder but no automatic duplex scanning.

Connectivity includes Wi-Fi, USB, and Ethernet, and it offers support for Apple AirPrint and Mopria Print Service, so this printer is easy to access. Like most printers, this model is only one of many variants in the lineup. If you need features like duplex scanning or NFC support for one tap connection, you can get the Brother MFC-L2880DW variant. You can also get bundles with a longer-lasting XL toner cartridge, like Brother MFC-L2820DWXL, which might be cheaper than buying the cartridge separately. Check out the full review for more details.

If your business needs to print posters on Tabloid-size sheets, the HP OfficeJet Pro 9730e is a great wide-format printer. This all-in-one is great for printing posters, charts, and blueprints, as it supports paper sizes up to 11x17. Page yields are great, so it's well suited to offices with high print volumes. It has Wi-Fi, USB, and Ethernet connectivity and can print directly off a USB flash drive. The scanner is feature-rich; its flatbed scanner supports up to 11x17 paper, and its ADF supports automatic duplex scanning, so processing multi-page and double-sided documents is a breeze.

It produces very sharp documents and prints relatively quickly for an inkjet model. For photo printing, it has a decently wide color gamut and color accuracy; however, there's a lot of grain in the photos, and skin tones are overly warm. Unfortunately, the major letdown is the scan quality. This printer produces mediocre scans due to its overly aggressive image processing. You can toggle many image processing settings off in the HP Smart app, which improves scan quality but doesn't completely fix it. If your office has different wide format printing needs, don't worry! Check out some other picks in our best 11x17 printer recommendation article.