If you're shopping for a printer for your office, it's important to find one that's reliable, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that just isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. For office printers, we focus largely on ones that have a good cartridge system, fast printing speed, and good scanning features.
We've tested over 35 printers and below are our recommendations for the best office printers you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best office printer we've tested so far is the Brother MFC-L3770CDW. This is a large and solidly built color laser printer, with excellent performance and tons of features to satisfy most office needs. It's designed to provide easy access to the toner cartridges and paper jams, and the cartridge slots are clearly labeled to make replacing the toner cartridges an effortless task. The scanner is fully decked out with an automatic document feeder that can perform duplex scanning. It also allows you to perform basic tasks like faxing and copying, and the scanner's lid can be extended when you need to scan a thick document or book.
The exceptional cartridge system is what makes this printer stand out. Both black and color cartridges can yield a very sizable number of pages, which is great for offices that print frequently. That said, while the cost of printing in black stays low, the cost of printing in color rises sharply the more you print, mainly due to the cost of color cartridges. It's also important to keep in mind that the drum is a separate unit and needs to be replaced eventually, which isn't factored into the cost of the toner cartridges.
If you need to print photos, unfortunately, laser printers aren't meant for that purpose. Printed photos look bad and it just isn't recommended. On the upside, it has great printing speed for black and color documents, and it has a large 250-page input tray. You can connect to the printer wirelessly, and there's also an ethernet port, so you can get a fast and reliable connection. All in all, this is an outstanding printer for nearly any office setting.
If you do need to print photos once in a while, then you're better off with an inkjet printer like the HP OfficeJet Pro 9025. It can't print as fast as the Brother MFC-L3770CDW Laser, and its cartridges have lower yield; however, replacement ink is cheaper, which helps to keep the cost down over time. Printed photos look significantly better, and because inkjet printers don't apply heat during the printing process, it can print on a wider variety of papers, including glossy photo paper. This printer can print directly from a USB thumb drive, and it also supports printing from mobile devices using AirPrint or Mopria.
Overall, the Brother is better for most offices, as it prints faster and its cartridges have better yield. However, if you need a more versatile inkjet printer, then go with the HP.
The best office printer with a supertank we've tested so far is the Epson EcoTank ET-3760. This is a printer made for handling big print jobs. Instead of traditional ink cartridges, it uses an ink tank that you can fill up with bottles of ink. A full tank can yield an absurd number of black and color pages, and replacement ink is very cheap, making it very inexpensive to print in bulk. Printing speed is good for black documents, but it's a bit slow at printing color documents and even slower for photos.
For most offices, the printer's mediocre color accuracy shouldn't be an issue, unless you work in a field that requires exact color reproduction. Its 150-page input tray isn't particularly big, but at least it's able to perform duplex printing. Paper jams are easy to remove, and you can clearly see how much ink is left from the front of the printer. It supports most wired and wireless connections, except for Bluetooth and external storage devices.
The scanner is good but not great. It has an automatic document feeder, which is a huge time-saver when you need to process multi-page documents, but it can't perform double-sided scans. The display screen is okay, and the menus are fairly easy to navigate with the help of the surrounding buttons. Overall, even though there are a few drawbacks, this is a great printer for any office that prints extensively.
The Brother MFC-L2750DW is the best monochrome laser printer for office use that we've tested so far. It's a printer that can only print in black, but it still has all the great features that an office would need. It's well-built, it has a decent display screen, and the scanner has an automatic document feeder with duplex scanning capability. It supports most connection types, wired or wireless, and it even has NFC support, so connecting to the printer is as easy as a tap.
Since this printer can only print in black, there's only a single black toner cartridge. It can yield an exceptional number of pages, which means that you won't have to replace it often. It accepts XXL and XXL Ultra high-yield cartridges, and you can also use third-party cartridges, although using them may void the printer's warranty. Replacement toner is relatively inexpensive, which helps to keep the cost down over time. Its printing speed is outstanding, and it has two input trays that can hold up to 250 sheets of paper combined.
As expected, this printer isn't made for printing photos, as the quality is just bad. Also, it can't print on any kind of glossy photo paper. Lastly, the drum is a separate unit on this printer, which is an added cost that needs to be considered. That said, a drum unit can usually last 12,000 prints, so you shouldn't have to replace it too often unless you print in bulk on a regular basis. Overall, if you're absolutely certain that you only need to print in black, then this printer is a good choice.
If you're shopping on a small budget and you find the Brother MFC-L2750DW too expensive, then check out the Brother HL-L2395DW Laser. This is a good option for those who only care about printing and have basic scanning needs, since the scanner doesn't have an automatic document feeder. Its cartridge's yield isn't as high, but it's still a very respectable amount and its cost-per-print is outstanding. It can print just as fast, it has just as many connectivity options, and it's also compatible with Brother's superb mobile app. Most notably, it has an excellent build quality and display screen, despite its budget price tag.
Overall, if you need a full-feature scanner, the MFC-L2750DW is a better choice; otherwise, the HL-L2395DW is almost as good, and it can help you save some money.
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.