If you're shopping for a printer for your office, it's important to find a reliable unit. Nobody wants a printer that interrupts work by constantly needing new ink or toner or by having a scanner that isn't up to par. So, to help you find the right printer for your needs, we've put together a list of great printers that should fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, so you can get a variety of different jobs done quickly and efficiently.
We've tested over 130 printers, and below are our recommendations for the best printers for office use you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
The best office printer we've tested is the Canon imageCLASS MF743Cdw. It's a well-built laser all-in-one model with tons of features and great performance. It has Wi-Fi, USB, and Ethernet connectivity and is compatible with Canon's mobile app. Its ADF-equipped scanner produces high-quality scans and can perform duplex scanning in a single pass. While it takes a little longer than most printers to warm up, it prints very quickly once it gets going, churning out 29 black or color pages per minute. It yields around 3000 black and 2000 color prints, and you can further increase the yield with XL cartridges. Its color accuracy isn't bad, but like most laser printers, it isn't ideal for printing photos as printed pictures look grainy and lacking in fine details. Black and color documents look amazing, though, so no worries there.
If you need to print posters or photos, it's best to go with an inkjet model. We recommend the Epson EcoTank Pro ET-5850. It has refillable ink tanks instead of cartridges, and a full tank yields thousands of pages, making it a great choice for offices that regularly print in bulk. Also, replacement ink is cheap, which helps keep your maintenance cost low. It prints quickly at 25 black or color pages per minute and has a large 550-sheet input tray capacity. It does require more maintenance than laser printers as the printheads can clog, and unfortunately, it's significantly more expensive than the Canon.
If you only print black and white documents, a monochrome laser all-in-one might be a better fit, like the Brother MFC-L2750DW. It prints very quickly at over 30 pages per minute, doesn't take long to wake from sleep, and performs double-sided printing automatically. Its toner cartridge yields around 2000 pages, meaning you don't need to replace it too often. It's also cheap, although that's because it doesn't have the drum built-in, so you'll have to spend extra to replace the drum separately.
There are XL cartridges available that'll last longer, and the printer also accepts third-party toner, which might help save some money. The scanner is a little slow as it can only process up to seven pages per minute through the automatic feeder, but it can scan double-sided sheets in a single pass.
Our pick for the best mid-range office printer is the Brother MFC-J4335DW, an all-in-one inkjet model. It has Ethernet and Wi-Fi connectivity, and it supports Apple AirPrint and Mopria Print Service, so you don't need to install drivers or third-party apps when printing from a mobile device. Its regular ink cartridges yield a large number of prints, around 2000 black and 800 color prints, and you can further increase the yield with XL ink cartridges. It prints black and color documents fairly quickly, and it takes about 11 seconds to warm up and get a single page out.
Unfortunately, although it has a scanner with an automatic document feeder, it doesn't support duplex scanning, so scanning double-sided sheets can be very time-consuming. It prints black and color documents exceptionally well, but it isn't the best choice for printing photos as printed pictures look grainy with washed-out blacks. It's compatible with Brother's outstanding mobile app, which allows you to print, scan, copy, perform maintenance tasks, and order supplies.
If you're on a tight budget, get the Brother MFC-J1205W. It's a simple all-in-one inkjet model that's well suited for small offices. It has a sturdy build despite its budget price, Wi-Fi and USB connectivity, and a flatbed scanner that produces high-quality scans. Its cost per print is exceptionally low because the ink cartridges last a long time and are fairly inexpensive. Naturally, as it's a budget model, you do have to compromise on a few features, like an automatic document feeder and Ethernet connectivity. Its printing speed is also slow, so it isn't ideal for large print jobs.
If your office needs a printer that supports tabloid-size paper, go with the Epson EcoTank ET-15000. This supertank model has a sturdy build, with a design that gives easy access to the ink tanks for refilling. A full tank yields thousands of prints, and replacement ink is cheap, making it a great choice for printing large posters in bulk. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service.
Its overall printing speed is good, and it doesn't take long to wake from sleep, but one thing you should know is while it has duplex printing capability, it doesn't work when printing tabloid size.
Sep 16, 2022: Restructured article to better match user expectations. Removed the HP Color LaserJet Pro MFP M479fdw, Epson EcoTank Pro ET-5850, HP Neverstop Laser MFP 1202w, and Brother HL-L2350DW. Added the Canon imageCLASS MF743Cdw as the 'Best Office Printer', the Brother MFC-L2750DW as the 'Best Upper Mid-Range' pick, the Brother MFC-J1205W as the 'Best Budget' pick, and the Epson EcoTank ET-15000 as the 'Best Wide Format' pick.
Jul 11, 2022: Completely overhauled the article to remove discontinued models, like the Canon imageCLASS MF743Cdw, Canon MAXIFY GX7020, and Canon imageCLASS MF445dw. Added the HP Neverstop Laser MFP 1202w, the Epson EcoTank Pro ET-5850, the HP Color LaserJet Pro MFP M479fdw, and the Brother HL-L2350DW as new picks.
Mar 31, 2022: Updated text to add details about availability. Also removed the HP OfficeJet 9025, the Epson EcoTank ET-4760, the Epson EcoTank ET-3760, and Brother MFC-L2750DW from Notable Mentions since they're discontinued and hard to find in stock.
Jan 25, 2022: Verified availability and accuracy of picks and updated text for clarity.
Nov 26, 2021: Minor revamp to pick categories. Made the Canon imageCLASS MF743Cdw 'Best Laser', the Canon MAXIFY GX7020 'Best Inkjet', and the Brother MFC-L2710DW 'Best Budget Laser'. Made the Brother MFC-J4335DW 'Best Budget Color', and moved the Epson WorkForce Pro WF-4830 to Notable Mentions.
Our recommendations above are what we think are currently the best printers for office use for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.