If you're shopping for a printer for your office, it's important to find one that's reliable, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that just isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. For office printers, we focus largely on ones that have a good cartridge system, fast printing speed, and good scanning features.
We've tested over 55 printers, and below are our recommendations for the best office printers you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best office printer that we've tested is the Brother MFC-L3770CDW Laser. This all-in-one color laser model is an excellent choice for small or home offices and is also appropriate for students. It has superb build quality due to hard plastic that feels solid and well-designed. The toner is easy to access, and sliders in the paper trays accommodate different paper sizes. Furthermore, it has outstanding scanning features, with a flatbed scanner that can scan larger items like manuals or textbooks and an automatic document feeder with duplex scanning.
It can yield a high amount of pages at a low cost thanks to its outstanding cartridge system. The overall cost-per-print is very low, especially with black-only prints. Printing black documents is very quick, while printing in color takes only a few seconds longer per page. It has great connectivity options, including Wi-Fi and Ethernet support, and works with Apple AirPrint and Mopria. It's compatible with Brother's remarkable companion app iPrint&Scan, which supports almost all file types and allows you to scan directly to your mobile device.
Unfortunately, the quality of printed photos is quite bad due to muted and inaccurate colors. There's also a fair amount of banding when printing greens and blues. Furthermore, it lacks Bluetooth connectivity and doesn't have external storage support, meaning you can't print files saved on a USB flash drive or SD card. That said, this is an excellent model for small or home office, and is one of the best laser printers we've tested.
If you need to print photos once in a while, you're better off with an inkjet printer like the HP OfficeJet Pro 9025. It can't print as fast as the Brother MFC-L3770CDW Laser, and its cartridges have a lower yield. However, their replacement ink is cheaper, which helps to keep the cost down. Printed photos look significantly better, and because inkjet printers don't apply heat during the printing process, it can print on a wider variety of papers, including glossy photo paper. It can print directly from a USB thumb drive and supports printing from mobile devices using AirPrint or Mopria.
Overall, the Brother is the best option for most offices thanks to its printing speed and high cartridge yield. However, if you need a more versatile inkjet printer that puts more emphasis on photo printing, check out the HP.
The best office printer with a supertank that we've tested is the Epson EcoTank ET-3760. This all-in-one model is ideally suited for small or home office use due to its remarkably low cost-per-print. It has a large paper tray and a user-friendly design that makes accessing paper jams easy. The scanning features are very good, as it comes with a flatbed scanner and an automatic document feeder for getting through documents quickly.
Its cartridge system is remarkable and can yield an insanely high amount of prints before the supertank needs refilling. Ink bottles aren't too expensive, which keeps cost-per-print ridiculously low. Printing speed is good as well, with black-only documents coming out much faster than color prints or photos. You can connect it to your computer over Wi-Fi, Ethernet, or USB, and it's compatible with Apple AirPrint and Mopria, as well as Epson's remarkable iPrint companion app.
Unfortunately, it lacks fax capabilities, which may be critical if you plan on using this in an office environment. It also lacks duplex scanning, so it can't scan two-sided documents on its own. That said, it's great for office use, and will save you lots of money in the long run as it's one of the best printers with cheap ink that we've tested.
The best monochrome laser printer for office use that we've tested is the Canon imageCLASS MF455dw. This all-in-one monochrome laser model is an impressive choice for small or home offices due to its outstanding cartridge system and great scanner. It has a solid and user-friendly build, with easy access to the toner and paper jams. It has a flatbed scanner and an automatic document feeder with duplex scanning, which will be handy if you have a lot of two-sided documents to process.
It has one of the best black page yields we've tested in a laser printer and has a remarkably low cost-per-print. Furthermore, printing speed is very fast, as it churns out almost 30 pages in a minute from an input tray that can hold 350 pages. Also, you can connect to it over Wi-Fi, Ethernet, or USB and it's fully compatible with the Canon PRINT Business app, where you can scan, print, and copy from your mobile device.
Unfortunately, it lacks a Bluetooth connection, and using your smartphone's camera for scanning drops the resolution quite a bit. Furthermore, it can only print in black ink, so if you need to print photos or add a splash of color to your documents, you should look elsewhere. While the cartridges have an outstanding yield, they're rather expensive, which will add to the expenses if you print often. However, if you only need to print black and white documents, then this is an outstanding choice and one of the best all-in-one printers we've tested.
If you're on a budget and don't want to spend as much money upfront on a monochrome printer, consider the Brother MFC-L2710DW. It lacks duplex scanning and doesn't yield as many pages as the Canon imageCLASS MF445dw, but it's much cheaper, and the cost of the toner cartridges is much more affordable. While the yield isn't as high as the Canon's, the cartridge can still produce a high number of prints before it needs replacing. Also, even though it's missing duplex scanning, it still has a flatbed scanner, an automatic document feeder, and a superior scan resolution to the Canon. It's compatible with the superior Brother iPrint&Scan app, and you can connect to it via Wi-Fi, Ethernet, and USB, but like the Canon, it also lacks a Bluetooth connection.
Overall, if you want a printer with one of the best black page yields we've tested, get the Canon, but if you want a cheaper alternative with more affordable cartridges and a better companion app, get the Brother.
09/16/20: Updated text for clarity and structure, no changes in product picks.
08/05/2020: Replaced the Brother MFC-L2750DW with the Canon imageCLASS MF445dw; replaced the Brother HL-L2395DW with the Brother MFC-L2710DW.
07/17/2020: Added the Brother MFC-L2710DW and Canon imageCLASS MF644Cdw to "Notable Mentions".
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.