If you're shopping for a printer for your office, it's important to find one that's reliable, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that just isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. For office printers, we focus largely on ones that have a good cartridge system, fast printing speed, and good scanning features.
We've tested over 60 printers, and below are our recommendations for the best office printers you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best office printer that we've tested is the Brother MFC-L3770CDW Laser. This versatile all-in-one laser model is an amazing choice for small or home offices. The body is mainly built of hard sturdy plastic, and there's easy access to the toner cartridges. It has a flatbed scanner and an automatic document feeder with duplex scanning, which will make processing two-sided documents much easier.
Its cartridge system can yield a high amount of pages before they need replacing while the overall cost-per-print is excellent, with costs rising slightly the more you print in black. While the first page of a print job takes a little longer, the subsequent pages come out much faster, while colored prints are marginally slower than black only ones. You can connect to it via Ethernet, USB, or Wi-Fi, and is compatible with the Brother iPrint&Scan mobile app.
Unfortunately, it lacks a Bluetooth connection and doesn't have any external storage support, which means you can't print files off a USB flash drive or an SD card. Also, printed photos look bad, with inaccurate, muted colors, and noticeable banding when printing greens and blues. However, this is to be expected of a laser model. Overall, this is excellent for office use and is also one of the best laser printers we've tested.
If you need to print photos once in a while, you're better off with an inkjet printer like the HP OfficeJet Pro 9025. It can't print as fast as the Brother MFC-L3770CDW Laser, and its cartridges have a lower yield. However, their replacement ink is cheaper, which helps to keep the cost down. Printed photos look significantly better, and because inkjet printers don't apply heat during the printing process, it can print on a wider variety of papers, including glossy photo paper. It can print directly from a USB thumb drive and supports printing from mobile devices using AirPrint or Mopria.
Overall, the Brother is the best option for most offices thanks to its printing speed and high cartridge yield. However, if you need a more versatile inkjet printer that puts more emphasis on photo printing, check out the HP.
The best office printer with a supertank that we've tested is the Epson EcoTank ET-3760. This versatile all-in-one inkjet model is a great choice for small and home offices. Its plastic build feels sturdy, and there's easy access to paper jams through the rear compartment. Also, ink levels are displayed on the front, and the input trays have sliders that adjust to the paper's format. It has a flatbed scanner with an automatic document feeder, which will make scanning lengthy documents much easier.
It uses a supertank ink system as opposed to removable cartridges, and both colored and black tanks yield an extremely high amount of pages before needing to be refilled. Likewise, the overall cost-per-print is outstandingly low, and the price of the ink bottles is quite affordable. It's quite fast at printing black-text documents but is a bit longer when printing colored ones. You can connect to it via Ethernet, USB, or Wi-Fi, and it's compatible with the Epson iPrint companion app.
Unfortunately, you can't connect to it over Bluetooth, and there's no external storage support, meaning you can't print files off of a USB flash drive or an SD card. There's also no duplex scanning, which means you'll have to manually flip double-sided pages yourself. Also, there's no fax, which may be a dealbreaker for home businesses. That said, this is a great choice for office use and is one of the best printers with cheap ink that we've tested.
The best monochrome laser printer for office use that we've tested is the Canon imageCLASS MF455dw. This all-in-one monochrome laser model is an impressive choice for small or home offices due to its outstanding cartridge system and great scanner. It has a solid and user-friendly build, with easy access to the toner and paper jams. It has a flatbed scanner and an automatic document feeder with duplex scanning, which will be handy if you have a lot of two-sided documents to process.
It has one of the best black page yields we've tested in a laser printer and has a remarkably low cost-per-print. Also, printing speed is very fast, as it churns out almost 30 pages in a minute from an input tray that can hold 350 pages. You can also connect to it over Wi-Fi, Ethernet, or USB, and it's fully compatible with the Canon PRINT Business app, where you can scan, print, and copy from your mobile device.
Unfortunately, it lacks a Bluetooth connection, and using your smartphone's camera for scanning drops the resolution quite a bit. Also, it can only print in black ink, so if you need to print photos or add a splash of color to your documents, you should look elsewhere. While the cartridges have an outstanding yield, they're rather expensive, which will add to the expenses if you print often. However, if you only need to print black and white documents, this is an outstanding choice and one of the best all-in-one printers that we've tested.
If you're on a budget and don't want to spend as much money upfront on a monochrome printer, consider the Brother MFC-L2710DW. It lacks duplex scanning and doesn't yield as many pages as the Canon imageCLASS MF445dw, but it's much cheaper, and the cost of the toner cartridges is much more affordable. While the yield isn't as high as the Canon's, the cartridge can still produce a high number of prints before it needs replacing. Also, even though it's missing duplex scanning, it still has a flatbed scanner, an automatic document feeder, and a superior scan resolution to the Canon. It's compatible with the superior Brother iPrint&Scan app, and you can connect to it via Wi-Fi, Ethernet, and USB, but like the Canon, it also lacks a Bluetooth connection.
Overall, if you want a printer with one of the best black page yields we've tested, get the Canon, but if you want a cheaper alternative with more affordable cartridges and a better companion app, get the Brother.
10/07/20: Updated text for clarity and structure, no changes in product picks.
08/05/2020: Replaced the Brother MFC-L2750DW with the Canon imageCLASS MF445dw; replaced the Brother HL-L2395DW with the Brother MFC-L2710DW.
07/17/2020: Added the Brother MFC-L2710DW and Canon imageCLASS MF644Cdw to "Notable Mentions".
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.