If you're shopping for a printer for your office, it's important to find a reliable one, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. We focus largely on office printers with a good cartridge system, fast printing speed, and good scanning features.
We've tested over 100 printers, and below are our recommendations for the best office printers you can buy. You can also see our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best color printer for office use that we've tested is the Canon MAXIFY GX7020. This color inkjet model has incredible scanning features, including a flatbed with hinges that can raise for thick items, a duplex-scanning automatic document feeder, and built-in fax. It feels excellently well built, and there's easy access to potential paper jams.
Its supertank ink system yields an exceptionally high number of black and color pages, and the cost-per-print is remarkably cheap. There are two input trays with a large total capacity, so paper doesn't need refilling as often. Also, it warms up impressively quickly to print out the first page, meaning small, frequent print jobs should be quick. Photos are produced with satisfactory quality and decently accurate colors, which should be good for adding color to reports or graphs.
Unfortunately, while it prints documents at a good speed, it isn't as fast as some other options. Also, it can't print via Bluetooth, which some might find troublesome. However, its superb connectivity options, including an Ethernet port and Wi-Fi, should be more than enough for offices, and it's one of the best small business printers we've tested.
If you're looking for a laser printer that's also cheaper, check out the Canon imageCLASS MF743Cdw. It doesn't yield as many pages as the Canon MAXIFY GX7020 before needing a refill, so the cost-per-print isn't as low, but it's cheaper and uses laser technology to print. Although it doesn't print black text documents as quickly, it produces color documents almost three times faster and reproduces more accurate colors. Unfortunately, being a laser printer, printed photos don't look as good, but they're still much better than ones printed by other laser printers. Also, its flatbed scan resolution isn't as high, but it should still be fine for documents and graphs.
If you want an inkjet printer with a supertank with exceptionally high page yields, go with the MAXIFY. However, if you prefer a laser printer and want to save some money, get the imageCLASS.
The best printer for office use that prints in monochrome that we've tested is the Canon imageCLASS MF445dw. This remarkably well-built all-in-one has a large color touchscreen display that makes it easy to navigate print and scan functions. Connectivity is outstanding, including an Ethernet port and Wi-Fi, and it can print directly from USB flash drives.
It yields a fantastic number of black pages at a superb cost-per-print, so cartridge replacements shouldn't be frequent. It warms up very quickly to produce the first page and prints subsequent pages amazingly quickly. The scanning features are impressive, including a flatbed, an automatic document feeder with duplex scanning, and built-in fax. You can use the Canon PRINT Business app to print, scan, and copy directly from your mobile device.
As expected of a monochrome laser printer, photos come out in black and white and have very bad quality. You shouldn't get this model if you're expecting even decent-quality photos. Unfortunately, the printer has to connect directly to a PC via USB when using the Scanner MF Utility software, which might be very inconvenient. That said, this is an outstanding option for black and white printing and the best monochrome office laser printer we've tested.
The best office printer in the budget category that we've tested is the Brother MFC-L2710DW. It's a black-and-white laser printer that feels excellently built and gives easy access to the toner cartridge on the front and paper jams on the back. It has a flatbed scanner with lid hinges that lift for thicker items, an automatic document feeder, and can also fax.
Its page yield is excellent, the cost-per-print is remarkably low, and it also prints black text documents exceptionally quickly, meaning you won't have to wait around for larger print jobs. Also, it supports all the commonly used standard paper sizes. There's a great variety of connectivity options, including Ethernet and Wi-Fi, while the outstanding Brother iPrint&Scan companion app lets you perform printing, scanning, and maintenance tasks right from your mobile device.
Sadly, you can't produce colored reports or graphs since it's a monochrome unit, and like most other laser printers, photos look terrible. The Brother MFC-L2750DW is a better choice overall because of its better screen, much higher page yield, and duplex-scanning automatic document feeder, but it's hard to find it available. That said, the Brother MFC-L2710DW is still one of the best printers for office use if you're looking for a budget option.
If you're looking for a color inkjet option in the budget category, consider the Epson WorkForce Pro WF-4830. Its black page yield isn't as good as the Brother MFC-L2710DW, and it prints slower, but it prints in color, and its automatic document feeder can duplex scan. It produces good-looking photos with very accurate colors, and the cost-per-print for photos and documents is still great. It also has a larger input tray capacity, so you won't have to refill paper as often, and it can print directly from USB flash drives.
If you prioritize faster printing speeds and large document yields before having to replace the toner, go with the Epson. If you need to print in color and need even better scanning features, go with the Brother.
Sep 28, 2021: Added the Epson EcoTank Pro ET-5850, the Epson EcoTank ET-4760, and the Epson EcoTank ET-3760 to Notable Mentions. Verified availability and accuracy of picks, and updated text for clarity.
Jul 30, 2021: Changed the categories and pick recommendations to better line up with office needs and product availabilities. Added the Canon MAXIFY GX7020, Brother MFC-L2710DW, and Epson WorkForce Pro WF-4830 as picks, and removed the Epson EcoTank ET-3760. Added the HP OfficeJet Pro 9025e and the Brother MFC-L2750 to Notable Mentions, and removed the Canon PIXMA G7020.
Jun 01, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e for 'Inkjet Alternative' because the 9025 is discontinued. Moved the 9025 to Notable Mentions.
Apr 02, 2021: Verified that product picks were still available; no changes in product picks.
Feb 02, 2021: Replaced the Brother MFC-L2710DW with the Brother MFC-L2750DW for 'Cheaper Alternative' since it has a higher page yield and a lower cost-per-print.
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.