If you're shopping for a printer for your office, it's important to find a reliable one, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. We focus largely on office printers with a good cartridge system, fast printing speed, and good scanning features.
We've tested over 95 printers, and below are our recommendations for the best office printers you can buy. You can also see our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best all-in-one office printer we've tested is the Canon imageCLASS MF743Cdw. This large laser model is made of sturdy-feeling plastic and provides easy access to paper jams and toner cartridges. It features both a flatbed scanner and an automatic document feeder, and it can automatically process double-sided sheets.
It has an exceptional cartridge system that yields many black and color pages, which helps keep the cost-per-print amazingly low, though the cost of replacing the color cartridges adds up quickly if you mostly print in color. It has impressive color accuracy, and while its photo printing quality is only mediocre, it's much better than most laser printers.
Unfortunately, while color documents are very fast to print, the speed for black-only text documents is unremarkable for a laser printer. Also, the flatbed scan resolution isn't as high as some other options, but it should be good enough for most office tasks. All in all, this is an incredible small or home office printer, and it's among the best small business printers we've tested.
If you'd prefer an inkjet printer, consider the HP OfficeJet Pro 9025e. Although it doesn't yield as many pages and doesn't reproduce colors as accurately as the Canon imageCLASS MF743Cdw, its photo printing quality is much better, and it prints black documents much faster. Its ink cartridges cost less than toner cartridges, so its cost-per-print is much lower for color and photo prints. If you scan pictures and pencil-drawn sketches often, its flatbed scan resolution is double that of the Canon, so small details will be better preserved. Unfortunately, sheets scanned with its ADF scanner are tilted and misaligned.
If you want a laser printer with high page yield and amazing color accuracy, go with the Canon; however, if you need an inkjet with better photo quality and a faster monochrome printing speed, get the HP.
The best office printer with a supertank we've tested is the Epson EcoTank ET-3760. This all-in-one model uses four refillable ink tanks, which yields an incredibly high number of pages before needing to be refilled. This helps to keep the cost-per-print outstandingly low, especially since you shouldn't need to buy new ink bottles often.
It features a high-resolution flatbed scanner and an automatic document feeder that can automatically process multi-page documents. Although the printing speed is slower for color documents, black-only text documents print out decently quickly. It offers a range of wireless and wired connection options to suit your office needs, and you can also use the Epson iPrint app to print, scan, copy, and perform maintenance tasks.
Unfortunately, while it has a sheetfed scanner, it can't perform duplex scans, so processing many double-sided documents can be time-consuming. Also, while it has many wireless connectivity options, it doesn't support Bluetooth printing. If you print many photos, the color accuracy isn't bad, but it won't be ideal for any tasks requiring exact color reproduction. Nevertheless, this is a great supertank office printer if you value high page yields and a low cost-per-print.
The best monochrome laser printer for office use we've tested is the Canon imageCLASS MF445dw. It's great for small businesses thanks to its incredibly high page yield, which results in an exceptional cost-per-print. Even if you print frequently, you shouldn't have to replace the toner often. It prints remarkably fast, so you shouldn't have to wait long for large documents to churn out, and even the first page doesn't take much time to print.
It has great scanner features, including a flatbed scanner, an automatic document feeder that can perform duplex scanning, and fax and copy capabilities. The scanning resolution maxes out at 600 DPI, but this should be enough for most businesses that only need to scan black and white documents. You can connect to it via Ethernet, USB cable, Wi-Fi, AirPrint, and Mopria Print, and you can even print directly from a USB key or your mobile device through the Canon PRINT Business app.
Unfortunately, it doesn't support Bluetooth, and it doesn't have a slot for SD cards. Also, since it's a monochrome printer, you need to be sure you won't need to print presentations or diagrams in color before purchasing this printer. If you're looking for an outstanding laser option, this is the best office printer for monochrome printing we've tested.
If you're looking for a cheaper alternative, check out the Brother MFC-L2750DW. While it doesn't support printing off a USB thumb drive and doesn't yield as many pages as the Canon imageCLASS MF445dw, it has a superior flatbed scanner, and you can often find it cheaper. The scan resolution of this model is twice that of the Canon, which is ideal if you need to scan high-quality documents or photos often. While it doesn't yield as many black pages, the cost-per-print is lower since its toner price is significantly less, and it also prints slightly faster.
If you prefer changing the ink cartridges as little as possible and having external storage support, get the Canon. If you need to scan high-resolution documents often and want a lower cost-per-print, go with the Brother.
Jun 01, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e for 'Inkjet Alternative' because the 9025 is discontinued. Moved the 9025 to Notable Mentions.
Apr 02, 2021: Verified that product picks were still available; no changes in product picks.
Feb 02, 2021: Replaced the Brother MFC-L2710DW with the Brother MFC-L2750DW for 'Cheaper Alternative' since it has a higher page yield and a lower cost-per-print.
Dec 04, 2020: Made the Canon imageCLASS MF743Cdw the 'Best All-in-One Office Printer' and moved Brother MFC-L3770CDW Laser to Notable Mentions due to reduced availability.
Oct 07, 2020: Updated text for clarity and structure, no changes in product picks.
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.