If you're shopping for a printer for your office, it's important to find a reliable unit. Nobody wants a printer that interrupts work by constantly needing new ink or toner, or by having a scanner that isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, so you can get a variety of different jobs done quickly and efficiently.
We've tested over 105 printers, and below are our recommendations for the best office printers you can buy. You can also see our recommendations for the best printers for small business, the best all-in-one printers, and the best laser printers.
The best laser printer for offices that we've tested is the Canon imageCLASS MF743Cdw. It has a large, remarkable touchscreen display that makes it fast and easy to navigate through print, scan, and copy tasks. Its fantastic connectivity options include an Ethernet port and Wi-Fi, and it also supports printing directly off of USB flash drives.
The warm-up time for the first page is decently fast, and although it prints black text documents more slowly than other options, color documents come out much faster, making it great for colored graphs or printed presentations. Colors have impressive accuracy, meaning certain prints like logos will look the way they're intended. Its automatic document feeder can duplex scan in a single pass, and it also has faxing capabilities.
Unfortunately, while it does have superb page yields and an excellent overall cost-per-print, replacing all the color toner cartridges is very expensive, meaning you'll need to budget for it in advance. It prints mediocre-looking photos, but they look great, especially for a laser printer. Also, it's large and bulky, so you'll likely need to keep it on a dedicated table or station. All in all, this model is outstanding if you need a laser printer for office use.
The best color printer for office use that we've tested is the Canon MAXIFY GX7020. This color inkjet model has incredible scanning features, including a flatbed with hinges that can raise for thick items, a duplex-scanning automatic document feeder, and built-in fax. It feels excellently well built, and there's easy access to potential paper jams.
Its supertank ink system yields an exceptionally high number of black and color pages, and the cost-per-print is remarkably cheap. There are two input trays with a large total capacity, so the paper doesn't need refilling as often. Also, it warms up impressively quickly to print out the first page, meaning small, frequent print jobs should be quick. Photos are produced with satisfactory quality and decently accurate colors, which should be good for adding color to reports or graphs.
Unfortunately, while it prints documents at a good speed, it isn't as fast as some other options. Also, it can't print via Bluetooth, which some might find troublesome. However, its superb connectivity options, including an Ethernet port and Wi-Fi, should be more than enough for offices, and it's one of the best inkjet printers we've tested.
The best printer for office use that prints in monochrome that we've tested is the Canon imageCLASS MF445dw. This remarkably well-built all-in-one has a large color touchscreen display that makes it easy to navigate print and scan functions. Connectivity is outstanding, including an Ethernet port and Wi-Fi, and it can print directly from USB flash drives.
It yields a fantastic number of black pages at a superb cost-per-print, so cartridge replacements shouldn't be frequent. It warms up very quickly to produce the first page and prints subsequent pages amazingly quickly. The scanning features are impressive, including a flatbed, an automatic document feeder with duplex scanning, and built-in fax. You can use the Canon PRINT Business app to print, scan, and copy directly from your mobile device.
As expected of a monochrome laser printer, photos come out in black and white and have very bad quality. You shouldn't get this model if you're expecting even decent-quality photos. Unfortunately, the printer has to connect directly to a PC via USB when using the Scanner MF Utility software, which might be very inconvenient. That said, this is an outstanding option for black and white printing, and it's also one of the best black and white printers we've tested.
The best office printer in the budget category that we've tested is the Brother MFC-L2710DW. It's a black-and-white laser printer that feels excellently built and gives easy access to the toner cartridge on the front and paper jams on the back. It has a flatbed scanner with lid hinges that lift for thicker items, an automatic document feeder, and can also fax.
Its page yield is excellent, the cost-per-print is remarkably low, and it also prints black text documents exceptionally quickly, meaning you won't have to wait around for larger print jobs. Also, it supports all the commonly used standard paper sizes. There's a great variety of connectivity options, including Ethernet and Wi-Fi, while the outstanding Brother iPrint&Scan companion app lets you perform printing, scanning, and maintenance tasks right from your mobile device.
Sadly, you can't produce colored reports or graphs since it's a monochrome unit, and like most other laser printers, photos look terrible. The Brother MFC-L2750DW is a better choice overall because of its better screen, much higher page yield, and duplex-scanning automatic document feeder, but it's hard to find it available. That said, the Brother MFC-L2710DW is still one of the best printers for office use if you're looking for a budget option.
If you're on a budget, the best color printer for office use we've tested is the Brother MFC-J4335DW. This unit uses Brother's proprietary INKvestment Tank, which uses a cartridge and internal tank hybrid ink system for excellent page yields at a superb cost-per-print. This means that the ink costs will also remain low over time, even if you print often.
It prints color and black and white documents very quickly, with an impressively quick first page out time, making it great if you have frequent short print jobs. It has a flatbed scanner with an extremely high interpolated scan resolution for capturing even the finest of details, a single-side automatic document feeder, and built-in fax. There's an Ethernet port and Wi-Fi connectivity for networking, and it also supports Apple AirPrint and Mopria Print Service to print from mobile devices.
Unfortunately, it isn't the best choice for making photo prints since pictures only look okay, with plenty of grain and washed-out blacks that affect many small details. It also prints photos very slowly, taking more than a minute and a half to print a typical 4" x 6" photo. You might also need to refill its paper tray constantly since it doesn't have a very high capacity. All in all, it's a great color printer for office use if you're on a budget, and it's also one of the best printers with cheap ink we've tested.
Nov 26, 2021: Minor revamp to pick categories. Made the Canon imageCLASS MF743Cdw 'Best Laser', the Canon MAXIFY GX7020 'Best Inkjet', and the Brother MFC-L2710DW 'Best Budget Laser'. Made the Brother MFC-J4335DW 'Best Budget Color', and moved the Epson WorkForce Pro WF-4830 to Notable Mentions.
Sep 28, 2021: Added the Epson EcoTank Pro ET-5850, the Epson EcoTank ET-4760, and the Epson EcoTank ET-3760 to Notable Mentions. Verified availability and accuracy of picks, and updated text for clarity.
Jul 30, 2021: Changed the categories and pick recommendations to better line up with office needs and product availabilities. Added the Canon MAXIFY GX7020, Brother MFC-L2710DW, and Epson WorkForce Pro WF-4830 as picks, and removed the Epson EcoTank ET-3760. Added the HP OfficeJet Pro 9025e and the Brother MFC-L2750 to Notable Mentions, and removed the Canon PIXMA G7020.
Jun 01, 2021: Replaced the HP OfficeJet Pro 9025 with the HP OfficeJet Pro 9025e for 'Inkjet Alternative' because the 9025 is discontinued. Moved the 9025 to Notable Mentions.
Apr 02, 2021: Verified that product picks were still available; no changes in product picks.
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.