If you're shopping for a printer for your office, it's important to find one that's reliable, so your work doesn't get interrupted by a printer that constantly needs new ink or a scanner that just isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. For office printers, we focus largely on ones that have a good cartridge system, fast printing speed, and good scanning features.
We've tested over 75 printers, and below are our recommendations for the best office printers you can buy. You can also check out our recommendations for the best all-in-one printers, the best home printers, and the best photo printers.
The best office printer we've tested is the Canon imageCLASS MF743Cdw. This all-in-one laser printer is an outstanding option for small offices with its remarkably high page yield, meaning you shouldn't need to replace the toner often. This keeps the cost-per-print low even if you print frequently. It has fantastic connectivity options, letting you print via Ethernet, Wi-Fi, and directly from a USB key. It also supports Apple AirPrint and Mopria Print Service.
It has an automatic document feeder with duplex scanning, making long, double-sided documents a breeze to scan. Its flatbed scanner has great color depth, and while its resolution is lower than other options on the market, it should be high enough for document scans. If you need a higher scan resolution, the Brother MFC-L3770CDW Laser performs almost identically and is often available cheaper than the Canon, but it can be difficult to find in stock.
Unfortunately, photos come out looking a little muted and with some banding in darker areas, although this is to be expected from laser printers. Also, it doesn't have Bluetooth support, and its printing speed for black-only text documents is quite slow. Nevertheless, this is an excellent all-in-one option for office use, and it's among the best laser printers we've tested.
If you'd prefer an inkjet printer, check out the HP OfficeJet Pro 9025. This all-in-one alternative doesn't feel as well built and its page yield isn't as high as the Canon imageCLASS MF743Cdw, but it has a lower-cost-per-print and better photo printing quality thanks to its inkjet technology. It has a flatbed scanner with a higher resolution and an automatic document feeder that can perform duplex scanning. Also, it has a large 500-page input tray that has width sliders to accommodate 4" x 6" and 5" x 7" photo sizes. Thanks to its excellent design, it provides easy access to both paper jams and ink cartridges.
If you want a better-built laser printer with high page yield, go with the Canon, but if you want an inkjet with a lower cost-per-print and better photo quality, get the HP.
The best office printer with a supertank that we've tested is the Epson EcoTank ET-3760. This all-in-one inkjet is a great option for offices, thanks to features like the high-resolution flatbed scanner and its sheetfed scanner. It uses a supertank, so instead of replacing cartridges, it has four refillable ink thanks that yield an outstanding number of pages. Since you don't need to refill the tanks often, and let alone buy new ink bottles, the cost-per-print remains incredibly low.
Paper jams are easy to access through the rear compartment, and the front input tray can be adjusted to accommodate most popular paper sizes. It prints the first black-only text page fairly fast, and subsequent pages get a little bit faster. Photos look decently detailed, with colors that look well-defined and acceptably accurate. It has great connectivity options, including Ethernet, USB, and Wi-Fi, or through its Apple AirPrint or Mopria Print Service support.
Unfortunately, it can't perform duplex scanning, so you need to manually flip over double-sided documents, which can be tedious if you have many pages to scan. Also, it doesn't support Bluetooth or external storage. Its build quality is only okay, and the automatic document feeder feels thin and flimsy. Nonetheless, this is still an impressive model for small or home offices, and it's among the best printers with cheap ink that we've tested.
The best monochrome laser printer for office use we've tested is the Canon imageCLASS MF445dw. It's great for small businesses thanks to its incredibly high page yield, which results in an exceptional cost-per-print. Even if you print frequently, you shouldn't have to replace the toner often. It prints remarkably fast, so you shouldn't have to wait long for large documents to churn out, and even the first page doesn't take much time to print.
It has great scanner features, including a flatbed scanner, an automatic document feeder that can perform duplex scanning, and it has fax and copy capabilities. The scanning resolution maxes out at 600 DPI, but this should be enough for most businesses that only need to scan black and white documents. You can connect to it via Ethernet, USB cable, Wi-Fi, AirPrint, and Mopria Print, and you can even print directly from a USB key or your mobile device through the Canon PRINT Business app.
Unfortunately, it doesn't support Bluetooth, and it doesn't have a slot for SD cards. Also, since it's a monochrome printer, you need to be sure you won't need to print presentations or diagrams in color before purchasing this printer. If you're looking for an outstanding laser option, this is the best office printer for monochrome printing we've tested.
If you're looking for a cheaper alternative, check out the Brother MFC-L2750DW. While it doesn't support printing off a USB thumb drive and doesn't yield as many pages as the Canon imageCLASS MF445dw, it has a superior flatbed scanner, and it's often found at a cheaper price. The scan resolution of this model is twice that of the Canon, which is ideal if you need to scan high-quality documents or photos often. While it doesn't yield as many black pages, the cost-per-print is lower since its toner price is significantly less, and it also prints slightly faster.
If you prefer changing the ink cartridges as little as possible and having external storage support, get the Canon. If you need to scan high-resolution documents often and want a lower cost-per-print, go with the Brother.
Feb 02, 2021: Replaced the Brother MFC-L2710DW with the Brother MFC-L2750DW for 'Cheaper Alternative' since it has a higher page yield and a lower cost-per-print.
Dec 04, 2020: Made the Canon imageCLASS MF743Cdw the 'Best All-in-One Office Printer' and moved Brother MFC-L3770CDW Laser to Notable Mentions due to reduced availability.
Oct 07, 2020: Updated text for clarity and structure, no changes in product picks.
Aug 05, 2020: Replaced the Brother MFC-L2750DW with the Canon imageCLASS MF445dw; replaced the Brother HL-L2395DW with the Brother MFC-L2710DW.
Jul 17, 2020: Added the Brother MFC-L2710DW and Canon imageCLASS MF644Cdw to Notable Mentions.
Our recommendations above are what we think are currently the best office printers for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.