If you're shopping for a printer for your office, it's important to find a reliable unit. Nobody wants a printer that interrupts work by constantly needing new ink or toner or by having a scanner that isn't up to par. So, to help you find the right printer for your needs, we've put together a list of great printers that will fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, meaning you can get a variety of different jobs done quickly and efficiently.
We've tested over 120 printers, and below are our recommendations for the best printers for office use you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
The best office printer we've tested is the Brother MFC-L8905CDW, an all-in-one laser model. It produces incredibly sharp documents, doesn't take long to warm up, and prints very quickly at up to 32 pages per minute. The flatbed scanner is large enough to scan Legal-size sheets (8.5" x 14"), and it has an automatic feeder that can quickly process multi-page and double-sided documents. Maintenance cost is very low as the toner cartridges last a long time. You'll have to spend extra to replace the drum since it's a separate unit, but you won't have to do it often as it's usually good for around 30,000 prints.
If you find the MFC-L8905CDW too expensive and don't mind compromising on a few features, know that there are cheaper variants available. For example, the Brother MFC-L8900CDW (or MFC-L8895CDW at Costco) performs identically but has a smaller display. There's also the Brother MFC-L8610CDW, which has an 8.5" x 11" flatbed scanner and doesn't support duplex scanning. You can see more details about the variants in the full review.
The one thing that laser printers are good at is photo printing. If your office needs to print photos, we recommend getting the Epson EcoTank Photo ET-8550 instead, an inkjet all-in-one with a refillable ink tank. It produces incredibly detailed and colorful photos and supports various paper sizes up to 13" x 19". The downside is that the scanner isn't as feature-rich, as it lacks an automatic feeder and duplex scanning capability. The Epson EcoTank Photo ET-8500 is a good choice, too. It performs identically to the ET-8550 but only supports paper sizes up to 8.5" x 11".
If you only print black and white documents, you can save money with a monochrome laser model. We recommend the Brother MFC-L2750DW. It produces sharp documents, prints very quickly at over 30 pages per minute, and supports automatic duplex printing. In addition to the usual Wi-Fi, USB, and Ethernet connectivity, you get NFC support, so you can connect to the printer by tapping your NFC-enabled device. The scanner has an automatic feeder and scans double-sided sheets in a single pass.
For its page yield and running costs, the toner cartridge gets you around 2000 prints and is cheap, so it won't cost much to maintain unless you print a lot. Plus, since it's a monochrome printer, there's only one cartridge to replace. There are XL cartridges available that'll last longer, and the printer also accepts third-party toner, which might be cheaper. The drum is a separate unit you'll have to spend extra to replace, but it's usually good for around 12,000 prints, so you won't have to do it too often.
This printer has many variants with slightly different performances and features; if you want to save money, you can get a variant with fewer bells and whistles, like the Brother MFC-L2710DW, which lacks duplex scanning and prints a little slower. Some variants, like the Brother MFC-L2690DWXL and the Brother MFC-L2759DW, come with additional high-yield cartridges that'll last longer. You can see the specific differences between the variants in the full review.
Our pick for the best mid-range office printer is the Brother MFC-J4335DW, an all-in-one inkjet model. It has USB and Wi-Fi connectivity and supports Apple AirPrint and Mopria Print Service, so you don't need to install drivers or third-party apps when printing from a mobile device. Its regular ink cartridges yield a large number of prints, around 2000 black and 800 color prints, and you can further increase the yield with XL ink cartridges. It prints black and color documents fairly quickly, and it takes about 11 seconds to warm up and get a single page out.
Unfortunately, although it has a scanner with an automatic document feeder, it doesn't support duplex scanning, meaning scanning double-sided sheets can be very time-consuming. It prints black and color documents exceptionally well but isn't the best choice for printing photos as printed pictures look grainy with washed-out blacks. It's compatible with Brother's outstanding mobile app, which allows you to print, scan, copy, perform maintenance tasks, and order supplies.
If you're on a tight budget, get the Brother MFC-J1205W, also known as the Brother MFC-J1215W at Walmart. This simple all-in-one inkjet model has a sturdy build despite its budget price, and its design allows for easy access to paper jams. It produces very sharp documents; it's just slow, as it can only print nine black or six color pages per minute. Unlike most budget printers, its page yield is high. Plus, the ink cartridges are cheap, meaning that the printer won't cost much to maintain. As this is a budget model, there are a few downsides, like the lack of an automatic feeder and Ethernet connectivity. Also, it doesn't support duplex printing, meaning you'll have to flip the pages manually when printing double-sided sheets.
If your office needs a printer that supports tabloid-size paper, go with the Epson EcoTank ET-15000. This supertank model yields thousands of prints, and its replacement ink is cheap, making it a great choice for printing large posters in bulk. It can reproduce a wide range of colors and very fine details in photos and graphics, but its color accuracy isn't that great, and the photos look grainy. It doesn't take long to wake from sleep, prints fairly quickly, and supports automatic duplex printing. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service.
May 03, 2023: Replaced the Canon imageCLASS MF743Cdw with the Brother MFC-L8905CDW because the Canon is discontinued.
Mar 10, 2023: Verified accuracy of picks. Minor text changes to provide more information about variants. No change in recommendations.
Jan 11, 2023: Minor text changes to improve clarity and added the HP OfficeJet Pro 7740 as a Notable Mention. No change in recommendations.
Nov 15, 2022: Verified accuracy of picks; no change in recommendations.
Sep 16, 2022: Restructured article to better match user expectations. Removed the HP Color LaserJet Pro MFP M479fdw, Epson EcoTank Pro ET-5850, HP Neverstop Laser MFP 1202w, and Brother HL-L2350DW. Added the Canon imageCLASS MF743Cdw as the 'Best Office Printer', the Brother MFC-L2750DW as the 'Best Upper Mid-Range' pick, the Brother MFC-J1205W as the 'Best Budget' pick, and the Epson EcoTank ET-15000 as the 'Best Wide Format' pick.
Our recommendations above are what we think are currently the best printers for office use for most people. We factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.