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The 5 Best Office Printers - Summer 2022 Reviews

Best Office Printers

If you're shopping for a printer for your office, it's important to find a reliable unit. Nobody wants a printer that interrupts work by constantly needing new ink or toner, or by having a scanner that isn't up to par. So, to help you find the right printer for your needs, here's our list of recommendations for the best office printers you can get. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, so you can get a variety of different jobs done quickly and efficiently.

We've tested over 120 printers, and below are our recommendations for the best office printers you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.

  1. Best Laser Office Printer

    The best laser printer for offices we've tested is the Canon imageCLASS MF743Cdw. It has a large, remarkable touchscreen display that makes it fast and easy to navigate through print, scan, and copy tasks. You can print via an Ethernet cable or Wi-Fi, and it also supports printing directly off of USB flash drives.

    Single pages come out very quickly, and it's also very fast at printing multi-page documents, at 29PPM. This makes it great for colored graphs and monochrome text reports alike. Colors look decently accurate, though the printer struggles most with accurately reproducing blues. Its automatic document feeder can duplex scan in a single pass, and it also has faxing capabilities.

    Unfortunately, while it does have superb page yields and an excellent overall cost-per-print, replacing all the color toner cartridges is very expensive, meaning you need to budget for it in advance. Its photos look nice for a laser printer, though there's some grain. All in all, this model is outstanding if you need a laser printer for office use.

    See our review

  2. Best Inkjet Office Printer

    The best color printer for office use we've tested is the Canon MAXIFY GX7020. It uses a refillable supertank ink system that yields thousands of pages, particularly for color prints. This comes in handy if you often print color-coded documents or spreadsheets. Meanwhile, business owners will appreciate its cheap cost-per-print, which keeps running costs incredibly low over time.

    It prints one-page documents very quickly, so the print queue stays cleared even with multiple requests coming down the line. It has fantastic scanning features to suit many needs, including a high-resolution flatbed, a duplex-scanning ADF, and even built-in fax, which could be helpful for clinics. It has an Ethernet port to easily connect it to your network, and you can easily print directly from USB flash drives.

    Sadly, though it prints documents at a decent speed overall, it isn't as fast as other options. However, it produces decent-looking photos if your business needs it, printing out a typical 4" x 6" photo in under a minute. It's been recently discontinued, but you can still find it in stock at shops near you, like Office Depot. You can also check out the Epson EcoTank ET-5850, which is a similar printer with higher black page yields. All in all, it's a flexible all-in-one printer that's outstanding for office use, and it's also one of the best inkjet printers we've tested.

    See our review

  3. Best Monochrome Office Printer

    The best monochrome printer for office use we've tested is the Canon imageCLASS MF445dw. It's a laser printer that yields around 4000 pages, and while the toner cartridge price is a bit high, it lasts you so long that you won't need to buy it often. This helps keep running costs low, especially since you won't need to separately replace the drum unit as it's included in the cartridge.

    It doesn't print as fast as some other models on the market, but its 28PPM speed is nothing to scoff at. If you print just one page every few hours, the printer takes about seven seconds to get ready and print it out, so you won't have to wait long. For any scanning needs, it has both an automatic document feeder that supports double-sided scanning and a flatbed scanner. The scan resolution maxes at 600DPI, enough for text documents and photos.

    Unfortunately, while it has a wide range of wireless and wired connectivity options, the printer needs a USB cable to use the Scanner MF Utility software. It's inconvenient if you need to scan something from your computer but don't have it set up close to your printer. It isn't available at our affiliate retailers, but you might find it at some other stores near you. This is an outstanding option for black and white printing, and it's also one of the best black and white printers we've tested.

    See our review

  4. Best Budget Laser Office Printer

    If you're looking for a budget laser model, the best printer for office use that we've tested is the Brother MFC-L2710DW. While it isn't in stock at some of our affiliate retailers, you can still find it available at other stores, like NewEgg, OfficeDepot, and Staples. This monochrome printer has both a flatbed scanner and an automatic document feeder, which is great whether you're scanning a stack of pages or a single page from a bound manual.

    It prints incredibly fast at 32PPM and prints thousands of pages before the toner runs out. This means you won't need to replace the cartridge often, especially if you don't print regularly. Since it's a laser model, you don't need to worry about the printheads clogging if the printer goes unused for weeks. Also, it has a manual feeder and a large paper cassette that holds about 250 sheets, both of which can hold up to Legal-sized paper.

    Unfortunately, its ADF can't scan double-sided sheets automatically, so it isn't the best choice if this is a feature you need for your office. Also, the display screen is really small, and the angle isn't adjustable, so there's less flexibility to place it in the best way, depending on the table's height. Otherwise, it's a great option if you're on a budget but still want something full of features.

    See our review

  5. Best Budget Color Office Printer

    If you're on a budget, the best color printer for office use we've tested is the Brother MFC-J4335DW. This unit uses Brother's proprietary INKvestment Tank, with a cartridge and internal tank hybrid ink system for excellent page yields at a superb cost-per-print. This means that the ink costs will also remain low over time, even if you print often.

    It prints color and black and white documents fairly quickly, and it takes about 11 seconds to print out a single page after the printer goes unused for an hour. It's great if you have frequent short print jobs. It has a flatbed scanner with an extremely high interpolated scan resolution for capturing even the finest of details, a single-side automatic document feeder, and built-in fax. There's an Ethernet port and Wi-Fi connectivity for networking, and it also supports Apple AirPrint and Mopria Print Service to print from mobile devices.

    Unfortunately, it isn't the best choice for making photo prints since pictures only look okay, with plenty of grain and washed-out blacks that affect many small details. It also prints photos very slowly, taking more than a minute and a half to print a typical 4" x 6" photo. Also, this model is hard to find available at most retailers, but you may be able to find it in stock at some smaller stores near you. All in all, it's a great color printer for office use if you're on a budget, and it's also one of the best printers with cheap ink we've tested.

    See our review

Notable Mentions

  • Canon imageCLASS MF644Cdw: The Canon imageCLASS MF644Cdw is an excellent alternative to the Canon imageCLASS MF445dw. It prints in color, but it doesn't yield as many pages and costs more per print. See our review
  • HP Color LaserJet Pro MFP M479fdw: The HP Color LaserJet Pro MFP M479fdw is an excellent printer with a faster printing speed and a higher scan resolution than the Canon imageCLASS MF743Cdw, but its page yield and cost-per-print aren't as good. See our review
  • Brother MFC-L3770CDW Laser: The Brother MFC-L3770CDW is a cheaper alternative to the Canon imageCLASS MF743Cdw with a higher flatbed scanner resolution, but it has a lower page yield, and it's currently harder to find in stock. See our review
  • Epson EcoTank Pro ET-5850: The Epson EcoTank Pro ET-5850 is a color inkjet model with a supertank. It prints much faster than the Canon MAXIFY GX7020 and produces better-looking photos with far more accurate colors. However, it takes longer to initialize and print out a single page if it's been idle for over an hour. Also, its color page yield is much lower. See our review
  • HP OfficeJet Pro 9025e: The HP OfficeJet Pro 9025e is a good office printer that prints slightly faster than the Canon MAXIFY GX7020, but its page yields and cost-per-print are significantly worse. It comes with six free months of the HP Instant Ink subscription. See our review
  • Epson EcoTank ET-3850: The Epson EcoTank ET-3850 is a color inkjet printer with a supertank. It has a better black page yield, an overall cheaper cost-per-print than the Canon MAXIFY GX7020, and is much cheaper. However, it yields much fewer color pages, prints much slower, and can't duplex scan. See our review
  • Canon PIXMA G7020: The Canon PIXMA G7020 is a color inkjet printer that uses a supertank. It's cheaper, has a lower cost-per-print, and prints much better-looking photos than the Canon MAXIFY GX7020. However, it prints significantly slower, and its automatic document feeder can't duplex scan. See our review
  • HP PageWide Pro 577dw: The HP PageWide Pro 577dw is a significantly more expensive alternative to the Canon imageCLASS MF743Cdw. It has a higher page yield, a lower cost-per-print, and a higher scan resolution, meaning it might be worth the price for you. See our review
  • Epson WorkForce Pro WF-4830: The Epson WorkForce Pro WF-4830 is a good all-in-one color inkjet for office use, with a duplex-scanning ADF, good overall print speeds, and superb connectivity options. Its disappointing black page yield means you'll need to replace the black cartridge very frequently. See our review

Recent Updates

  1. Mar 31, 2022: Updated text to add details about availability. Also removed the HP OfficeJet 9025, the Epson EcoTank ET-4760, the Epson EcoTank ET-3760, and Brother MFC-L2750DW from Notable Mentions since they're discontinued and hard to find in stock.

  2. Jan 25, 2022: Verified availability and accuracy of picks and updated text for clarity.

  3. Nov 26, 2021: Minor revamp to pick categories. Made the Canon imageCLASS MF743Cdw 'Best Laser', the Canon MAXIFY GX7020 'Best Inkjet', and the Brother MFC-L2710DW 'Best Budget Laser'. Made the Brother MFC-J4335DW 'Best Budget Color', and moved the Epson WorkForce Pro WF-4830 to Notable Mentions.

  4. Sep 28, 2021: Added the Epson EcoTank Pro ET-5850, the Epson EcoTank ET-4760, and the Epson EcoTank ET-3760 to Notable Mentions. Verified availability and accuracy of picks, and updated text for clarity.

  5. Jul 30, 2021: Changed the categories and pick recommendations to better line up with office needs and product availabilities. Added the Canon MAXIFY GX7020, Brother MFC-L2710DW, and Epson WorkForce Pro WF-4830 as picks, and removed the Epson EcoTank ET-3760. Added the HP OfficeJet Pro 9025e and the Brother MFC-L2750 to Notable Mentions, and removed the Canon PIXMA G7020.

All Reviews

Our recommendations above are what we think are currently the best printer for office use for most people. We factor in the price, feedback from our visitors, and availability.

If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.