If you're shopping for a printer for your office, finding a reliable unit is important. Nobody wants a printer that interrupts work by constantly running out of ink or toner, or a scanner that isn't up to par. So, to help you find the right printer for your needs, we've compiled a list of great printers that will fit the bill. We focus largely on office printers with a good cartridge system, fast printing speeds, and good scanning features, meaning you can get a variety of different jobs done quickly and efficiently.
We've tested over 175 printers, and below are our recommendations for the top office printers you can buy. You can also see our recommendations for the best printers for small businesses, the best all-in-one printers, and the best laser printers.
We've tested over 170 printers since 2020 with one goal in mind: to give you reliable, unbiased reviews that help you choose the right printer for your needs. To keep things fair, we purchase every product ourselves from major retailers, just like you would. Each printer then goes through a thorough, standardized testing process that evaluates all the key factors you should consider when buying a new model. From build quality and cost per print to color accuracy and overall performance, we provide as much detail as possible to guide your decision.
Want to learn more about our methods? Look at our How We Test Printers article for a deep dive into our testing procedures.
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Best Office Printer
Small Office9.3Document Quality9.5Scanning9.4Printing Speed8.3Estimated Black Page Yield:2,311 printsEstimated Color Page Yield:2,422 printsBuild Quality:Black-Only Printing Cost:0.036 US$/printSee all our test resultsColor Printing Cost:0.125 US$/printThe best printer for office use we've tested is the Canon Color imageCLASS MF665Cdw. It's very similar to the now-discontinued Brother MFC-L8905CDW that used to be our main pick, with the same core features and equally sharp-looking documents. While it doesn't print quite as fast as the Brother's 32 pages per minute, you'll get up to 26 pages per minute, which is totally respectable. Scan speeds are also slower, but still solid at around 14 pages per minute.
That said, the Canon Color imageCLASS MF665Cdw is an excellent all-around option and one of the best document printers we've tested. This all-in-one color laser printer delivers consistently crisp output and yields thousands of pages, which helps keep long-term costs and maintenance low. Canon improved on the older Canon Color imageCLASS MF656Cdw with slightly better print quality and slightly faster performance while keeping the same familiar experience. You still get high page yields, a capable automatic document feeder, and reliable laser printing without the inkjet headache of clogged printheads.
If you can find the Brother MFC-L8905CDW mentioned above in your region, it's still an amazing pick for this category. It's well-built, very quick, and fully featured. We expect its successor, the Brother MFCL8930CDW, to deliver similarly great performance, but we have not yet received it in the lab for testing.
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Best Monochrome Laser Office Printer
Small Office8.7Document Quality9.0Scanning7.9Printing Speed8.5Estimated Black Page Yield:1,273 printsEstimated Color Page Yield:N/ABuild Quality:Black-Only Printing Cost:0.039 US$/printSee all our test resultsColor Printing Cost:N/AFor offices that only print black-and-white documents, get the Brother MFC-L2820DW. This all-in-one monochrome model produces incredibly sharp documents, doesn't take long to warm up, and prints quickly at 33 pages per minute. A regular toner cartridge is good for around 1,300 prints, and longer-lasting XL cartridges are available that are good for 3,000 prints. Its high page yield means you won't have to buy new cartridges often, and on top of that, there's only one cartridge to replace since it's a monochrome model. The scanner's lid hinges are extendable, making it easier to close the lid over thicker items like textbooks. There's an automatic feeder, but sadly, no automatic duplex scanning.
Connectivity includes Wi-Fi, USB, and Ethernet, and there's support for Apple AirPrint and Mopria Print Service, so this printer is easy to access. Like most printers, this model is only one of many variants in the lineup. If you need features like duplex scanning or NFC support for one-tap connection, you can get the Brother MFC-L2880DW variant. You can also get bundles with a longer-lasting XL toner cartridge, like Brother MFC-L2820DWXL, which might be cheaper than buying the cartridge separately. Check out the full review for more details.
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Best Budget Office Printer
Small Office7.3Document Quality8.5Scanning8.6Printing Speed5.1Estimated Black Page Yield:1,425 printsEstimated Color Page Yield:744 printsBuild Quality:Black-Only Printing Cost:0.029 US$/printSee all our test resultsColor Printing Cost:0.109 US$/printIf you're looking for a budget printer for your office, the HP OfficeJet Pro 9125e is a very good choice. It's well built, produces very sharp documents, and offers very good page yields. It supports USB, Wi-Fi, and Ethernet connectivity, and you can print directly from a USB flash drive, making it easy to access the printer from various devices. That said, in our testing, we've seen that printing wirelessly can significantly impact print speeds. While the printer can reach a respectable 18 black-and-white pages per minute when plugged in, the print speed drops drastically to 7 PPM when used on Wi-Fi. Other than that, the printer also includes an excellent scanner. Scan quality is great, despite the scan processing that can be a bit too aggressive in removing fine detail. Note that this printer's original MSRP is $289.99, but you can often find it for around $200, making it a much more sensible choice.
If you can find the now-discontinued Brother MFC-J1205W and Brother MFC-J4335DW in your region, they are excellent alternatives. The former is even cheaper and produces documents of similar quality with similar page yields. It does, however, lack an ADF, so if you need to scan many documents, it may not be ideal. The latter is better across the board. It can print about twice as many pages per cartridge and doesn't suffer the same speed decrease when used over Wi-Fi.
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Best Wide Format Office Printer
Small Office7.8Document Quality8.0Scanning8.0Printing Speed7.4Estimated Black Page Yield:1,444 printsEstimated Color Page Yield:641 printsBuild Quality:Black-Only Printing Cost:0.029 US$/printSee all our test resultsColor Printing Cost:0.126 US$/printIf your business needs to print posters on Tabloid-size sheets, the HP OfficeJet Pro 9730e is a great wide-format printer. This all-in-one is great for printing posters, charts, and blueprints, as it supports paper sizes up to 11" x 17". Page yields are great, so it's well-suited for high-volume printing. The scanner is feature-rich; its flatbed scanner supports up to 11" x 17" paper, and its ADF supports automatic duplex scanning, so processing multi-page and double-sided documents is a breeze.
It produces very sharp documents and prints relatively quickly for an inkjet model. It has a decent color gamut and accuracy for photo printing; however, photos look grainy, with overly warm skin tones. Unfortunately, the major letdown is the scan quality, as the scanner's overly aggressive processing removes a lot of fine details. Changing a few settings improves scan quality but doesn't completely fix it. If your office has different wide-format printing needs, don't worry! Check out some other picks in our best 11" x 17" printer recommendation article.
Notable Mentions
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HP OfficeJet Pro 9135e:
Consider the HP OfficeJet Pro 9135e if you want a quick inkjet printer instead of the Canon Color imageCLASS MF665Cdw. It yields fewer prints, but ink is cheaper, so its recurring costs are similar. Its scanner is also quick and even supports single-pass duplex scanning.
See our review -
Epson WorkForce Pro WF-7840:
For offices that need to print 13" x 19" sheets, get the Epson WorkForce Pro WF-7840 instead of the HP OfficeJet Pro 9730e. The Epson's ADF-equipped scanner has a higher capacity, scans faster, and produces much better-looking scans than HP. However, black documents don't look nearly as sharp, and the Epson yields far fewer prints, making the HP the better choice for offices with high print loads.
See our review -
Brother HL-L2460DW:
If your office doesn't need to scan, and you only need a reliable monochrome printer, the Brother HL-L2460DW is a good choice and could be a good alternative to the Brother MFC-L2820DW. It's cheap to purchase and has excellent page yields which keeps maintenance quite low.
See our review -
Brother MFC-L3780CDW/MFC-L3720CDW:
The Brother MFC-L3780CDW/MFC-L3720CDW is a great alternative to the Canon Color imageCLASS MF665Cdw. It produces very comparable printing and scanning results. Its scanner is also slightly quicker, so it may be a good choice if your workflow involves a lot of scanning. That said, its standard cartridges can't yield as many pages.
See our review
Recent Updates
Jan 30, 2026:
Many of our recommended printers have recently been discontinued, so the list will undergo many changes while we wait for their successors. We replaced the now-discontinued Brother MFC-L8905CDW with the Canon Color imageCLASS MF665Cdw. It performs similarly, with a slight decrease in print speed and a lower price. Removed the Brother MFC-J1205W and MFC-J4335DW, which have also been recently discontinued. We replaced them with the HP OfficeJet Pro 9125e as our new overall 'Best Budget Office Printer' pick. Finally, we added the Brother HL-L2460DW as a Notable Mention for people looking for a budget printer who don't need a scanner in their workflow.
Apr 17, 2025:
Minor text changes for conciseness and clarity. No change in recommendations.
Jan 23, 2025:
Verified that all picks are valid and available. No change in recommendations.
Oct 29, 2024:
We've replaced the Epson WorkForce Pro WF-7840 with the HP OfficeJet Pro 9730e as the 'Best Wide Format Office Printer' since it's better suited for most offices and moved the Epson to the Notable Mentions. We've also made small edits for clarity.
Aug 08, 2024: We've completely revamped this article, introducing a new format, new performance usages, and changes in recommendations to better represent the best choices available.
All Reviews
Our recommendations above are what we think are currently the best printers for office use for most people. In addition to the test results, we factor in the price, feedback from our visitors, and availability.
If you would like to do the work of choosing yourself, here's the list of all our office printer reviews. Be careful not to get too caught up in the details. While no printer is perfect for every use, most are good enough to please almost everyone, and the differences are often not noticeable unless you really look for them.